Property Administrator

RecruitMyMom; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A property management company in Cape Town is looking for an experienced Property Administrator. This permanent, full-time role involves supporting tenant management, property administration, and office operations with responsibilities ranging from liaising with tenants to managing invoices and administrative records. The ideal candidate should have a Grade 12 qualification and up to 3 years of administrative experience, preferably within the property industry. Strong communication skills and proficiency in Microsoft Office Suite are essential.

Qualifications

• Up to 3 years’ experience in administration, preferably in property.
• Attention to detail and ability to multi-task.
• Self-motivated and able to manage multiple priorities effectively.

Responsibilities

• Liaise with tenants regarding queries and general administration.
• Maintain property leases and schedules accurately.
• Capture invoices and follow up on payments.

Skills

Strong administrative skills

Excellent communication and people skills

Proficiency in Microsoft Office Suite

Attention to detail

Problem-solving skills

Education

Grade 12 / Matric

Tools

Microsoft Office Suite

MDA experience

Job description

Sea Point, Cape Town, South Africa | Posted on 18/11/2025

A fast-paced property management company is looking for an experienced Property Administrator to join their team. This is a permanent, full-time, in-office role, Monday to Friday, 08h00 to 16h30 with some micro-flexibility around lunchtime.

This role is crucial, as you will provide comprehensive support across tenant management, property administration, and office operations, ensuring all leases, invoices, and property-related processes are accurately managed and maintained. You will coordinate effectively between tenants, landlords, and service providers, keep schedules up to date, and assist with both administrative and accounts-related tasks as needed.

Responsibilities:

• Liaise with tenants regarding queries, billings, and general administration
  
• Maintain property leases, schedules, and records accurately
  
• Capture invoices, obtain quotes, and follow up on payments and service providers
  
• Manage tenant billing and ensure accounts are up to date
  
• Regular follow-ups with tenants, landlords, and service providers
  
• Assist with property maintenance requests and coordination
  
• Maintain all administrative schedules and calendars for the office
  
• General office support, including filing, scanning, and data entry
  
• Support both accounts and administrative functions to ensure smooth operations
  
• Assist with ad-hoc tasks as required, demonstrating flexibility and initiative
  

Requirements

• Grade 12 / Matric
  
• Up to 3 years’ experience in administration (property industry experience highly desirable)
  
• Proficiency in Microsoft Office Suite (MDA experience a plus)
  
• Strong administrative skills, with attention to detail
  
• Excellent communication and people skills
  
• Ability to multi-task, take initiative, and solve problems efficiently
  
• Self-motivated, dependable, and able to manage multiple priorities efficiently and effectively
  

This is a permanent, full-time, in-office role, Monday to Friday, 08h00 to 16h30 with some micro-flexibility around lunchtime.