PROJECTS ASSISTANT

Holler Trade cc; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A mid-sized procurement firm in Midrand seeks an administrative assistant to support the projects department with various operational functions, including processing orders and supplier management. Candidates must have a Matric certificate and a minimum of 2 years' experience in a similar role. Strong communication skills and proficiency in MS Office are essential. This is a full-time, permanent position with no remote work options.

Qualifications

• Driver's license and own vehicle required.
• 2 years experience in a similar role.
• Analytical numerically astute with strong proven problem identification and solution abilities.

Responsibilities

• Process order enquiries and follow purchasing procedures.
• Load new suppliers on ERP system.
• Assist Snr Projects Buyer with project contracts.

Skills

MS Office packages

Customer interface

Analytical skills

Strong communication skills

Time Management

Teamwork

Education

Matric

Job description

Assisting the projects department with all administrative functions needed to meet the operational requirements of Holler Trade and its Projects.

• Process order enquiries from customers as forwarded by management and follow agreed purchasing procedures.
• After receipt of order confirmation place orders with various suppliers and submit payment requests via Teams and the Buying channel. Schedule delivery / collections via the same channel for warehouse notification.
• Send an authorised purchase order to supplier to confirm the order and POP (proof of payment) once payment has been made.
• Ensure timeous delivery or collection from supplier according to priority set for scheduled delivery trucks.
• Follow up on undelivered goods of your purchase orders.
• Schedule returns with supplier of incorrect or defective goods.
• Load new suppliers on ERP system ensuring compliance to company processes and POPI regulations / requirements.
• Assist Snr Projects Buyer with compiling project contracts.
• Any other duties required by the Snr Projects Buyer.

Qualifications

Matric

Drivers license own vehicle

Skills Required

• 2 years experience in a similar role
• Above average computer literacy especially MS Office packages i.e. Office 365 Teams Excel and Word
• Any Administrative or Excel qualification would be highly beneficial
• Previous experience with projects procurement / buying and the hospitality industry would be advantageous
• Ability to analyse facts / situations and make sound decisions
• Customer interface and conflict management skills
• Highly skilled at building and maintaining effective and productive relationships with key stakeholders and suppliers
• Strong communication interpersonal and influencing skills
• Analytical numerically astute with strong proven problem identification and solution abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware
• Keen attention to detail and accuracy
• Strong oral and written communication skills (English)
• Attention to detail
• Strong Time Management skills
• Teamwork

CANDIDATE MUST RESIDE (LIVE) IN THE MIDRAND / CENTURION AREAS - candidates outside these areas will not be considered.

PERMANENT EMPLOYMENT

Entry level salary.

Due to high volume applications only shortlisted candidates will be contacted.

Remote Work : No

Employment Type : Full-time

Key Skills

Fire Alarm Installation,Bus Driving,Logistics Transportation,Jboss,Entry Level Finance,Administration And Secretarial

Experience : years

Vacancy : 1