Project Officer : Project Development

Totalenergies; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A prominent energy company in Cape Town is seeking a Project Administrator to support project development processes and ensure compliance with HSE policies. The ideal candidate will have a diploma in Business Administration and 2–4 years of experience in project administration, preferably in the energy sector. Strong organizational skills and proficiency in Microsoft applications are essential for this role.

Qualifications

• 2–4 years of experience in a project administration or coordination role.
• Experience in renewable energy is a strong advantage.
• Exposure to Corporate business environments.

Responsibilities

• Support project development processes, including site securization and financing.
• Track development budgets and assist in reviewing third-party invoices.
• Ensure compliance with all HSE policies and company guidelines.

Skills

Strong organizational and time-management skills

Excellent written and verbal communication

Technically astute, particularly in M Applications

Attention to detail and ability to manage multiple priorities

Team player with a proactive and solution-oriented mindset

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Dynamics

Project management tools

Job description

Contexte et environnement

At the end of TotalEnergies' gross renewable electricity generation installed capacity was 22 GW.

TotalEnergies will continue to expand this business to reach 35 GW and more than TWh of net electricity production.

Activities

Project Administration

Support Project Development in the day‑to‑day Project Development processes (Site Securization, Permitting, Offtake, Financing, Contractor's Selection).

Assist the project developer(s) with daily administration of the project management work package, including project governance, stakeholder engagement, scope definition, cost control, risk management, quality, procurement, communications, and health, safety, security, sustainability, environment (H3SE) considerations, as well as schedule & coordinate meetings, prepare agendas, take minutes, and follow up on action items, establish project data rooms, maintain documentation, timeline schedules, and trackers.

Assist PD's in interfacing with Asset Management on lifecycle project management activities during Development stage, such as formalise PD handover, end‑of‑stage lessons learnt and other fundamental markers in collaboration with A&C HQ.

Data Management & Reporting

Establish and maintain SharePoint data rooms in collaboration with PMO team.

Support Project Development team on REN Operational Reporting and REN A&C Reporting requirements, pile and contribute to professional PowerPoint slide decks compliance & documentation.

Compliance & Documentation

Support Project Development team and each Business Person in Development stage on Compliance Programme requirements, such as Third‑party anti‑corruption due diligence processes, implementation of mitigation measures, and annual audit responses.

Maintain accurate records of compliance, financing, environmental, and technical documentation.

Assist PD, in collaboration with legal team, in administering the Project Development contracts (i.e. each contract's deliverables, key milestones, action tracker).

Assist PD and AM, in collaboration with finance & legal team, in the administration of corporate documents (project company) during Development stage.

Record management of team meetings and 'all hands' presentations. Implement the predetermined methods to store these documents, considering the applicable legal and regulatory requirements.

Assist PD in the compilation of the endorsement file towards the achievement of Final Investment Decision (FID), Financial Close (FC), and the Transaction Bible finalisation.

Stakeholder Engagement

Extensive liaison with internal multidisciplinary teams (H3SE, engineering, finance, legal, procurement, compliance etc.).

Support communication and coordination with all third parties.

Financial & General Services Support

Track Development budgets and assist in reviewing third‑party invoices.

Support procurement processes, including purchase orders and invoice tracking.

Assist with onboarding of new team members and third‑party service providers.

Coordinate the processing of PD's travel arrangements and time‑ous expense claims as per the Companies policies and procedures.

Support PD's on meet and greet requirements i.e. hosting or receiving REN HQ colleagues, or third‑party guests (meeting room booking, refreshments etc.).

Managing HSE risk

Compliance with all HSE Policies, rules, guidelines and legal requirements.

The promotion of a safe working environment and positively contributing to the company's HSE KPIs and risk reduction strategies.

HSE competency requirements are identified & enforced within your area of responsibility.

Additional tasks and responsibilities

Any tasks and responsibilities that may be reasonably required from this position.

Candidate Profile

Qualifications & Experience

• Diploma or degree in Business Administration, Project Management, Infrastructure Development Studies or a related field.
• 2–4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy is a strong advantage.
• Exposure to Corporate business environments.

Skills & Competencies

• Strong organizational and time‑management skills.
• Excellent written and verbal communication.
• Technically astute, particularly in M Applications (Teams, SharePoint, OneDrive, Excel, Word, PowerPoint).
• AI applications (willing to learn).
• Experience with project management tools is a plus.
• Exposure to procurement processes.
• Attention to detail and ability to manage multiple priorities.
• Team player with a proactive and solution‑oriented mindset.
• Desirable attributes: Microsoft Dynamics (willing to learn).
• Diligence, determination, resilience and agility.

Additional Information

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, colour, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.