Project Officer: O&M (Renewables) - Cape Town

TotalEnergies; Cape Town; On-site; ZAR 420,000 - 640,000; Full time

Job summary

TotalEnergies Re-nouv Renewables recherche un Chef de projet administratif/Office Officer pour soutenir l’équipe Opérations et Maintenance dans le secteur des énergies renouvelables. Vous contribuerez à la coordination, au reporting et à la gestion documentaire tout au long du cycle de vie des actifs.

Le poste implique une supervision opérationnelle, le suivi des performances et la liaison avec les équipes internes, les contractants et les actionnaires, dans un environnement dynamique et orienté

Qualifications

• Diplôme ou diplôme en Administration de projet ou domaine connexe.
• 2–4 ans d'expérience en administration ou coordination de projets dans l'énergie / infrastructure / ingénierie.
• Expérience dans les énergies renouvelables ou O&M est un atout important.

Responsibilities

• Assurer l'administration quotidienne des projets d'énergie renouvelable en exploitation.
• Coordonner les réunions, préparer les ordres du jour, prendre les minutes et assurer le suivi.
• Maintenir la documentation des projets, les plannings et les listes d'actions O&M.
• Assister les équipes O&M dans la coordination des entrepreneurs SAL PV et SAL Wind.
• Mettre en œuvre des marqueurs d’analyse des écarts avec HQ et les responsables projets.
• Coordonner les interfaces entre entrepreneurs O&M, équipes site et fonctions internes.
• Collecte de données du cycle de vie pour assurer la durabilité des investissements.
• Participer aux projets dès le développement et la phase de construction.
• Supporter la collecte et la gestion des données en phase opérationnelle.
• Contribuer à la préparation des rapports mensuels/Trimestriels/ Annuels O&M.
• Assurer l’exactitude des données dans les systèmes de gestion des actifs.
• Maintenir les dossiers des contrats O&M, permis, garanties et conformité.
• Assurer le reporting à la gestion des actifs, aux actionnaires et parties prenantes.
• Suivre les obligations et livrables des entrepreneurs et prestataires.

Skills

Strong organisational and time mgmt

Excellente communication écrite et or

Attention au détail et multi-priorités

Esprit d'équipe et proactif

CoPilot applications (learn)

Education

Diploma ou diplôme en Administration/ Gestion de Projet ou équivalent

Tools

MS Teams

SharePoint

OneDrive

MS Office Suite (Excel, Word, PowerPoint)

New Prodom

SAP / Primavera / MS Project (ou similaire)

Job description

Contexte et environnement

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

Contexte et environnement

TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.

About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

• Very competitive environment with Tier 1 renewables developers’ competitors;
• Very large Projects - up to 2GWp.

About TotalEnergies Renewables International (TTE-RI):

• TERI operates in a strong growth and highly competitive environment.
• TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.

These stakes require permanent coordination with business entities, the Branch and Company.

Activités

This position requires a highly organized and proactive Project Officer to support the Operations and Maintenance team in the Renewable Energy sector. The successful candidate will play a key role in ensuring the smooth execution of administrative, coordination, and reporting tasks across a portfolio of renewable energy assets, including solar PV, storage and wind projects.

Key Responsibilities

Project Coordination & Support

• Assist in the day-to-day administration of renewable energy projects under operations.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain project documentation, schedules, trackers and O&M team action lists.
• Assist the O&M teams with the coordination and management of O&M contractors across Hydra, SAL PV and SAL Wind.
• Implement gap analysis markers in collaboration with HQ, and each project lead, during each stage of each asset’s lifecycle.
• Coordinate interfaces between O&M contractors, site teams, Asset Management, Engineering, HSE and other internal functions.

Data Management & Reporting

• Lifecycle data collection to ensure investment durability.
• Be involved in projects from early development and construction phase.
• Support the O&M teams in collecting and managing all related data during the operational phase of each asset’s lifecycle.
• Support the preparation of monthly, quarterly, and annual O&M performance reports for internal and external stakeholders.
• Ensure data accuracy and integrity across asset management systems.
• Maintain accurate records of Maintain accurate records of outages, defects, work orders, incidents, performance improvement plans, corrective actions and other deliverables from the O&M Contractors.
• Support reporting to Asset Management, Management, Shareholders and other stakeholders.

Compliance & Documentation

• Maintain up-to-date records of O&M contracts, permits, warranties, procedures, manuals and compliance documentation.
• Assist in ensuring compliance with regulatory, environmental, HSE and technical requirements.
• Support environmental and social compliance monitoring in line with O&M contract requirements.
• Maintain operational readiness and handover trackers for SAL PV and SAL Wind, including documentation, training, spares, warranties, systems and outstanding works.
• Implement the predetermined methods to store these documents, considering the applicable legal and internal requirements.

Stakeholder Engagement and Contractor Management

• Liaise Liaise with internal teams including Asset Management, Engineering, Finance, Legal, Procurement and HSE.
• Support communication and coordination with O&M contractors, OEMs and other service providers.
• Assist the O&M teams in tracking contractor obligations, deliverables, actions, reports and due dates.
• Follow up on overdue actions, incomplete submissions and outstanding close-out evidence, and escal…

Financial & Administrative Support

• Track operational budgets and assist in reviewing O&M Contractor and service provider invoices.
• Support contract administration, including O&M agreements, OEM agreements and land leases.
• Assist with variations and contractor correspondence, as well as warranty processes.
• Manage document control and filing systems in Share Point
• Support procurement processes, including purchase orders and invoice tracking.
• Assist with onboarding of new team members and contractors

Any other tasks and responsibilities that may be reasonably required from this position

Profil du candidat

Qualifications & Experience:

• Diploma or degree in Project Administration, Project Management, or a related field.
• 2-4 years of experience in a project administration or coordination role, preferably in the energy, infrastructure, or engineering sectors.
• Experience in renewable energy or O&M is a strong advantage.

Skills & Competencies:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Technically astute, particularly in MS Teams, SharePoint, OneDrive, and MS Office Suite (Excel, Word, PowerPoint).
• CoPilot applications (willing to learn)
• Experience with document control tools (e.g. New Prodom)
• Experience with project management tools (e.g., MS Project, Primavera, SAP or similar) is a plus.
• Attention to detail and ability to manage multiple priorities.
• Team player with a proactive and solution-oriented mindset.

Desirable attributes

• Diligence, determination, resilience and agility.