Project Management Administrator Executive Assistant

60 Degrees; Cape Town; Hybrid; ZAR 240 000 - 300 000; Full time

Job summary

A leading project management firm in Cape Town is seeking a Project Management Administrator / Executive Assistant to provide seamless support for executive activities while coordinating key business operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional multitasking and organizational skills. This full-time role offers a salary of ZAR 240,000 - ZAR 300,000 per year with opportunities for hybrid work.

Qualifications

• Proven experience providing executive-level administrative support and project coordination.
• Confident working independently and managing multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level secretarial and executive support to senior leadership.
• Support project planning, execution and tracking.
• Manage complex diaries, schedule meetings and coordinate travel arrangements.

Skills

Multitasking

Communication

Project Coordination

Organizational Skills

Attention to Detail

Education

Matric

Tertiary qualification or certification in Administration, Project Management or Business Management

Tools

MS Office Suite

Job description

Overview

Job Description

THE OPPORTUNITY THAT AWAITS YOU

Are you a highly organized and dynamic professional who thrives in a fast-paced environment

We’re looking for a Project Management Administrator / Executive Assistant to provide seamless executive support while coordinating key business and project management activities.

This is a hybrid role suited for someone with exceptional multitasking, communication, and project coordination skills who enjoys being at the heart of strategic delivery.

Responsibilities

• Executive & Administrative Support
• Provide high-level secretarial and executive support to senior leadership.
• Draft correspondence, prepare presentations and compile monthly and board reports.
• Manage complex diaries, schedule meetings and coordinate travel arrangements.
• Plan and manage company events, board meetings and special projects.
• Maintain filing systems (digital and manual), manage stationery and refreshments and perform general office administration.
• Liaise with internal and external stakeholders with professionalism and discretion.
• Screen calls, handle confidential information and assist with ad hoc executive requests.

• Project Management Administration
• Support project planning, execution and tracking to ensure timely delivery.
• Prepare and maintain project timelines, dashboards and status reports.
• Coordinate project meetings, take minutes and manage action logs.
• Track deliverables and follow up with stakeholders to meet project milestones.
• Maintain accurate project documentation and compliance with reporting standards.
• Facilitate effective communication across project teams and departments.

Required Expertise

• Matric (essential) plus a tertiary qualification or certification in Administration, Project Management or Business Management (advantageous).
• Proven experience providing executive-level administrative support and project coordination.
• Strong communication, organizational and multitasking skills.
• High attention to detail, quality orientation and professional discretion.
• Confident working independently and managing multiple priorities in a fast-paced, deadline-driven environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Additional Details

• Experience:
• Channel Marketing, Accounts Reconciliation, Collection, B2C, Drafting, HACCP
• Employment Type: Full-Time
• Years of Experience: years
• Vacancy: 1
• Salary: 240000 - 300000 per year