Project Coordinator (TB01412) (Re-Advertisement)

North West University; Potchefstroom; On-site; ZAR 300 000 - 500 000; Full time

Job summary

A leading educational institution is seeking a Project Coordinator to oversee project activities, ensuring goals are met on time and within budget. Applicants should have a PhD in a scientific field and a minimum of two years’ experience in project management. This role involves managing project plans, maintaining documentation, and facilitating communication among stakeholders.

Qualifications

• Minimum of two (2) years’ project management experience.
• Minimum of two (2) years’ scientific experience.

Responsibilities

• Oversee the planning, implementation, and tracking of project activities.
• Maintain project plans with timelines, milestones, and deliverables.
• Assist project head as point of contact for stakeholders.
• Identify potential project risks and develop mitigation plans.
• Prepare and maintain project documentation and reports.

Skills

Project Management

Budget and financial management

Stakeholder management and communication

Risk and issue management

Research and scientific experience

Cross-Functional collaboration

Documentation and reporting

Education

PhD in scientific field (e.g. Pharmaceutical Sciences, Biology)

Formal training in management, organization or strategy

Job description

Job title : Project Coordinator (TB01412) (Re-Advertisement)

Job Location : North West, Potchefstroom

Deadline : November 30, 2025

Apply by : 7 November 2025

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Job description

Purpose of the Position

To oversee the planning, implementation, and tracking of project activities, ensuring that project goals are met on time and within budget. The coordinator will serve as the main point of contact for team members and stakeholders, facilitating communication and supporting day-to-day project operations.

Key Responsibilities

Project Planning and Execution

• Maintain project plans, including timelines, milestones, and deliverables.
• Coordinate tasks, resources, and schedules to ensure timely project completion.
• Monitor project progress and adjust plans as needed.

Communication and Stakeholder Management

• Assist project head as point of contact for all project stakeholders, ensuring smooth communication.
• Prepare and deliver project updates, reports, and presentations to stakeholders.
• Facilitate meetings and discussions to ensure alignment between all team members.

Technical Knowledge and Application

• Utilize technical expertise to contribute to project planning and decision-making, ensuring that all technical requirements are properly addressed.
• Assist with the identification and resolution of technical challenges, collaborating with subject matter experts as needed.
• Ensure that project deliverables meet technical specifications and quality standards.

Risk Management and Problem Solving

• Identify potential project risks and issues early on and develop mitigation plans.
• Resolve conflicts or issues that may arise during project execution.
• Ensure that risk management strategies are implemented effectively to minimize disruptions.

Resource Management

• Assist in the procurement of resources, ensuring alignment with project requirements Ad hoc.

Reporting and Documentation

• Maintain project documentation, including contracts, progress reports, and deliverables.
• Ensure that project records are up-to-date and compliant with organizational policies.
• Prepare final project reports and assessments for stakeholders at project completion.

Minimum requirements

• A PhD in the scientific field (NQF level 10) (e.g. Pharmaceutical Sciences, Biology or related).
• Formal training in management, organization or strategy.
• A minimum of two (2) years’ project management experience.
• A minimum of two (2) years’ scientific experience.

Key Functional / Technical Competencies

• Project Management.
• Budget and financial management.
• Stakeholder management and communication.
• Risk and issue management.
• Research and scientific experience.
• Cross-Functional collaboration.
• Documentation and reporting.

Key Behavioural Competencies

• Leadership and teamwork.
• Communication Skills.
• Problem-solving and critical thinking.