Project Coordinator (Fixed-Term Contract)

Excellerate; Gauteng; On-site; ZAR 240,000 - 360,000; Full time

Job summary

Excellerate in Gauteng is seeking a Project Coordinator to drive cross-functional programmes focused on business process improvement, automation, and digital transformation. You will support planning, scheduling, meetings, and documentation to ensure timely delivery and value realization.

The role requires 1–3 years of relevant experience, strong communication, organisation, and problem-solving abilities, and proficiency with project management tools such as Asana, Trello, Jira, or MS Project.

Qualifications

• 1-3 years of relevant experience.
• Proficiency in project management software (e.g., Asana, Trello, Jira, Microsoft Project).
• Exceptional verbal and written communication skills for interacting with diverse stakeholders.
• Strong time-management and multitasking abilities to handle competing priorities.
• Ability to act quickly to resolve minor issues and develop contingency plans.

Responsibilities

• Project Planning & Scheduling: Assisting in the development of project plans, creating Gantt charts or task trackers, and monitoring progress against deadlines.
• Meeting Coordination: Scheduling regular meetings, preparing agendas, and recording decisions or assigned tasks.
• Documentation Management: Creating, organizing, and maintaining project plans, scope documents, meeting notes, change logs, and ensuring all project paperwork is properly filed and accessible.
• Meeting Coordination: Scheduling stakeholder meetings, preparing agendas, transcribing meeting minutes, and following up on assigned action items.
• Project Tracking: Monitoring timelines and deliverables to ensure milestones are met, and alerting the project manager to potential risks.
• Resource & Logistics Oversight: Coordinating the allocation of resources (personnel, equipment, materials) to ensure the team has what it needs when needed.
• Communication & Liaison: Serving as the central point of contact between project teams, managers, clients, and external vendors.
• Resource Planning: Ordering necessary material and managing office or site inventory.
• Budgeting & Financial Support: Monitoring project expenditures, managing invoices and purchase orders, processing purchase orders & invoices and assisting with financial reports to ensure the project remains within budget.
• Risk & Issue Monitoring: Documenting potential risks, tracking issues as they occur, and escalating critical problems to the project manager.
• Administrative Support: Handling travel arrangements, managing correspondence.

Skills

Project management

Communication

Organisation

Problem solving

Tools

Asana

Trello

Jira

Microsoft Project

Job description

Who we are:

We are the market leader in commercial real estate services and investments and provide an integrated suite of high-quality real estate services to our clients across Africa and the Middle East, including facilitiesmanagement, advisory & transaction services, project management.

We support predominantly corporate clients who buy services on a contracted basis all across the Middle East and Africa - even globally, depending on their portfolio.

Imagine more than just the future of work; with CBRE Excellerate, you can create it. As part of our global powerhouse, you'll find a culture that fosters an entrepreneurial mindset, where your best work is not just encouraged but celebrated. Collaborate with talented individuals, harness the support of unparalleled resources, and enjoy the journey as you grow both personally and professionally.

About the role:

The Project Coordinator is responsible for coordinating cross-functional programmes focused on business process improvement, automation, and digital transformation. This role ensures successful delivery of initiatives that streamline operations, enhance efficiency, and drive value through the use of automation technologies and workflow tools.

What you will bring:

• 1-3 years of relevant experience.


• Technical Skills:Proficiency in project management software (e.g., Asana, Trello, Jira, Microsoft Project)


• Communication:Exceptional verbal and written communication skills for interacting with diverse stakeholders.


• Organisation:Strong time-management and multitasking abilities to handle competing priorities.


• Problem-Solving:Ability to act quickly to resolve minor issues and develop contingency plans.

What you will be doing:

• Project Planning & Scheduling: Assisting in the development of project plans, creating Gantt charts or task trackers, and monitoring progress against deadlines.


• Meeting Coordination: Scheduling regular meetings, preparing agendas, and recording decisions or assigned tasks.


• Documentation Management: Creating, organizing, and maintaining project plans, scope documents, meeting notes, change logs, and ensuring all project paperwork is properly filed and accessible.


• Meeting Coordination: Scheduling stakeholder meetings, preparing agendas, transcribing meeting minutes, and following up on assigned action items.


• Project Tracking: Monitoring timelines and deliverables to ensure milestones are met, and alerting the project manager to potential risks.


• Resource & Logistics Oversight: Coordinating the allocation of resources (personnel, equipment, materials) to ensure the team has what it needs when needed.


• Communication & Liaison: Serving as the central point of contact between project teams, managers, clients, and external vendors.


• Resource Planning: Ordering necessary material and managing office or site inventory.


• Budgeting & Financial Support: Monitoring project expenditures, managing invoices and purchase orders, processing purchase orders & invoices and assisting with financial reports to ensure the project remains within budget.


• Risk & Issue Monitoring: Documenting potential risks, tracking issues as they occur, and escalating critical problems to the project manager.


• Administrative Support: Handling travel arrangements, managing correspondence.