Project Coordinator

Engineered Sourcing; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading project management firm in Cape Town is seeking a Project Coordinator to manage invoice preparation and tracking for construction projects. The ideal candidate has over 5 years of experience in administration and familiarity with financial processes. Responsibilities include coordinating submissions, maintaining documentation integrity, and collaborating with project teams to meet cash flow targets.

Qualifications

• Minimum 5 years’ experience in an administration, finance, or coordination role.
• Experience in the construction industry is beneficial.
• Familiarity with JBCC / NEC contract and financial administration is beneficial.
• Accounting experience is advantageous.

Responsibilities

• Coordinate and submit invoices for assigned projects within 5 working days.
• Keep systems and shared repositories up to date with invoices, payments, and related correspondence.
• Collaborate with Project Leaders and Programme Managers to ensure timely, compliant submissions.
• Perform additional administrative tasks as required.

Skills

Strong processing skills

Analytical and problem-solving abilities

Clear, professional communication

Resilient under pressure

Detail-focused

Job description

Job Description

We are seeking a Project Coordinator focused on invoice preparation, submission, and tracking for a portfolio of construction projects within a major programme. The role supports Project Leaders and Programme Managers to ensure accurate billing, zero rejections, and on‑time cash flow.

• Coordinate and submit invoices for assigned projects within 5 working days.
• Keep systems and shared repositories up to date with invoices, payments, and related correspondence.
• Ensure complete, accurate, and well‑filed documentation; implement gap‑free procedures.
• Obtain required information independently from PSPs, contractors, and other stakeholders.
• Collaborate constructively with Project Leaders and Programme Managers to ensure timely, compliant submissions.
• Assist with audit requests and RFIs.
• Contribute to achieving monthly cash flow targets and financial year expenditure goals.
• Perform additional administrative tasks as required; report to Programme Managers.

Decision‑Making and Authority

• Escalate issues promptly.
• Ensure integrity and accuracy of data and submissions.
• Make operational decisions within role scope.

Key Competencies

• Strong processing skills; deadline‑driven and detail‑focused.
• Analytical and problem‑solving abilities; asks probing questions.
• Clear, professional communication.
• Resilient under pressure; conscientious and thorough.
• Ethical, procedure‑oriented, and output‑focused.

Requirements

• Minimum 5 years’ experience in an administration, finance, or coordination role.
• Experience in the construction industry is beneficial.
• Familiarity with JBCC / NEC contract and financial administration is beneficial.
• Accounting experience is advantageous.