Project Administrator (Midrand)

Mustek Limited; Midrand; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A dynamic AI startup based in Gauteng is seeking a proactive Administrative Assistant to support day-to-day operations. The ideal candidate should have at least 2 years of experience in an administrative role, excellent organisational skills, and familiarity with procurement processes. You will facilitate vendor registration and assist with administrative tasks while working in a flexible, fast-paced environment. Join a passionate team that is shaping the future of intelligent ecosystems.

Benefits

Flexible work environment

Growth opportunities in a scaling business

Qualifications

• 2+ years in an administrative or operations support role, preferably in a tech or startup environment.
• Ability to manage multiple requests and prioritise under pressure.
• Experience with customer procurement or supply chain systems is a big plus.

Responsibilities

• Provide general administrative assistance to the leadership and operations teams.
• Own the end-to-end process of vendor registration with customer procurement platforms.
• Maintain internal filing systems and shared document repositories.

Skills

Organisational skills

Attention to detail

Communication skills

Tech-savvy

Tools

Google Workspace

Microsoft Office

Project management platforms

Job description

About Us

We’re a fast-growing AI startup on a mission to transform how intelligent solutions are delivered and integrated across industries. We operate within a dynamic ecosystem model, collaborating with key partners to build scalable, automated AI delivery infrastructure. We're looking for a proactive Administrative Assistant who thrives in a fast-paced environment and is excited to grow with us.

Job Purpose

As the Administrative Assistant, you’ll play a central role in keeping our operations organised and efficient. You’ll support day-to-day admin tasks and take ownership of vendor registration processes with our enterprise customers. Your ability to stay detail-oriented, navigate customer procurement systems, and manage documentation will directly support our ability to scale.

Key Responsibilities

Administrative Support

• Provide general administrative assistance to the leadership and operations teams.
• Schedule meetings, coordinate calendars, and support internal team communications.
• Assist in preparing company documentation, presentations, and reports.
• Maintain internal filing systems and shared document repositories.
• Help coordinate travel, event planning, and ad hoc logistics.

Vendor Registration & Customer Coordination

• Own the end-to-end process of vendor registration with customer procurement platforms.
• Complete vendor forms and ensure accurate, up-to-date supporting documentation (e.g., tax clearance, banking details, B-BBEE, CIPC).
• Liaise directly with customer procurement departments to resolve queries or submission issues.
• Track status of submissions, maintain renewal calendars, and flag compliance deadlines.
• Create and maintain a central record of all vendor registration activities and portals.

Experience And Qualifications

• 2+ years in an administrative or operations support role, preferably in a tech or startup environment.
• Strong organisational skills and a high attention to detail.
• Ability to manage multiple requests and prioritise under pressure.
• Excellent written and verbal communication skills.
• Comfortable using cloud-based tools like Google Workspace, Microsoft Office, and project management platforms (e.g., Notion, Trello, Asana).
• Quick learner, tech-savvy, and able to work independently.
• Experience with customer procurement or supply chain systems is a big plus.

An Advantage

• Previous experience registering vendors with large corporates or public sector clients.
• Familiarity with startup culture, agile environments, or AI/tech industry dynamics.

Why Join Us?

• Be part of a pioneering AI startup shaping the future of intelligent ecosystems.
• Work with a passionate, cross-functional team in a flexible, fast-paced environment.
• Grow with the business—your role will evolve as we scale