Project Administrator

iStaff Recruitment; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Pretoria is seeking an experienced Administrative Project Coordinator to support project management functions. The ideal candidate should have a diploma or university degree, at least 2 years of experience in project coordination, and familiarity with PowerBI. Responsibilities include task tracking, communication management, and generating project reports, contributing to successful project outcomes.

Qualifications

• At least 2 years of experience in an administrative project role.
• Pharmaceutical and/or pharmacy experience preferred.
• Ability to process, design, and present data effectively.

Responsibilities

• Assist project managers and the COO in coordinating project activities.
• Create and maintain comprehensive project documentation.
• Facilitate effective communication among team members and stakeholders.
• Generate and distribute regular project status reports.

Skills

Administrative skills

Data presentation

Project coordination

Communication management

Quality assurance

Education

Diploma or University degree

Tools

PowerBI

Job description

Minimum Requirements

• Suitable Diploma / University degree.
• At least 2 years experience in an administrative project role
• Pharmaceutical and / or pharmacy experience and knowledge preferred
• PowerBI experience preferred
• Ability to work with and understand data, specifically to process, design, and present it in a manner that helps people, businesses, and organizations make better data‑based business decisions

Duties and Responsibilities

• Project Coordination : Assist project managers and the COO in planning, organizing, and executing project activities, ensuring adherence to project timelines, objectives, and scope.
• Task Tracking and Documentation : Create and maintain comprehensive project documentation, including project plans, task lists, progress reports, and meeting minutes. Monitor project milestones and update the project team on progress regularly.
• Communication Management : Facilitate effective communication among project team members, stakeholders, and clients. Ensure that all parties are well-informed about project status, changes, and potential risks.
• Communication Support : Support Project Manager in communicating with stakeholders and team members, providing updates and addressing inquiries.
• Quality Assurance : Support project managers and the COO in ensuring deliverables meet established quality standards. Coordinate testing, reviews, and approvals as necessary. Support the identification and mitigation of project risks and issues to ensure successful project outcomes.
• Project Reporting : Generate and distribute regular project status reports to key stakeholders, highlighting achievements, challenges, and upcoming milestones.
• Meeting Coordination : Schedule and organize project meetings, workshops, and conference calls. Prepare agendas, capture meeting notes.