Project Administrator

Trending Talent Solutions; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency is seeking a Project Administrator in Pretoria to provide administrative and logistical support to the Human Resource Development Council. The role requires a relevant degree and a minimum of 2 years’ experience, with proficiency in MS Office. Key responsibilities include meeting coordination, drafting reports, and maintaining professional relationships with stakeholders.

Qualifications

• Bachelor's degree or National Diploma in relevant fields.
• Minimum of 2 years' experience in project administration.
• Experience in public or private sector environments.
• Valid driver's license required.

Responsibilities

• Provide administrative and logistical support to the Forum.
• Coordinate Forum meetings: agendas, documentation, RSVPs.
• Draft minutes and reports for meetings and workshops.
• Maintain relationships with Forum members and stakeholders.
• Manage records per audit and compliance standards.
• Arrange venues, travel, and catering per HRDC policies.
• Process travel claims and related financial documentation.
• Support the Project Manager with general tasks.
• Assist the HRDC Secretariat with administrative duties.

Skills

Interpersonal skills

Office administration

Record-keeping

Event coordination

Strong communication

Organisational skills

Attention to detail

Time management

Problem-solving skills

MS Office proficiency

Education

Bachelor's degree or National Diploma in Project Management / Social Sciences / Natural Sciences / Engineering / Public Administration

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Project

Job description

Job Summary

Job Title: Project Administrator for the Human Resource Development Council Secretariat (National Jet Skills Advisory Forum)

Duration of Contract: ends 31 December

Location

Francis Baard Street, Ndinaye House, Tshwane CBD (Pretoria, Tshwane CBD)

Responsibilities

• Provide administrative and logistical support to the Forum.
• Coordinate Forum meetings: agendas, documentation, RSVPs.
• Draft minutes and reports for meetings and workshops.
• Maintain professional relationships with Forum members and stakeholders.
• Manage records in line with audit and compliance standards.
• Arrange venues, travel, and catering per HRDC policies.
• Process travel claims and related financial documentation.
• Support the Project Manager with general and ad hoc tasks.
• Assist the HRDC Secretariat with administrative and operational duties.

Qualifications

• Bachelor's degree or National Diploma in Project Management / Social Sciences / Natural Sciences / Engineering / Public Administration or an equivalent qualification.
• Minimum of 2 years' relevant experience in a project administrative role.
• Experience preferably in public or private sector environments.
• Possession of a valid driver's license.

Required Skills

• Good interpersonal and stakeholder relations.
• Experience in office administration, record-keeping, and event coordination.
• Strong communication, organisational, and stakeholder engagement skills.
• Ability to pay attention to detail.
• Effective time management and problem‑solving abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook, MS Project).

Application

Closing Date: 31 October