Project Administrator

Mustek Limited; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A fast-growing AI startup in Gauteng is seeking an Administrative Assistant to support operations and manage vendor registration processes with enterprise customers. The ideal candidate will have over 2 years of experience in administrative roles and possess strong organizational skills. Responsibilities include providing admin support, meeting coordination, and ensuring compliance for vendor documentation. This role offers a dynamic and evolving position within a passionate team.

Benefits

Flexible work environment

Opportunity for growth within the company

Qualifications

• 2+ years in an administrative or operations support role.
• Strong organisational skills and high attention to detail.
• Ability to manage multiple requests and prioritise under pressure.

Responsibilities

• Provide general administrative assistance to leadership and operations teams.
• Own vendor registration processes with customer procurement departments.
• Track status of submissions and maintain renewal calendars.

Skills

Organisational skills

Communication skills

Attention to detail

Cloud-based tools proficiency

Tools

Google Workspace

Microsoft Office

Notion

Trello

Asana

Job description

About Us

We're a fast‑growing AI startup on a mission to transform how intelligent solutions are delivered and integrated across industries.

Job Purpose

As the Administrative Assistant, you'll play a central role in keeping our operations organised and efficient. You'll support day‑to‑day admin tasks and take ownership of vendor registration processes with our enterprise customers. Your ability to stay detail‑oriented, navigate customer procurement systems, and manage documentation will directly support our ability to scale.

Key Responsibilities

Administrative Support

• Provide general administrative assistance to the leadership and operations teams.
• Schedule meetings, coordinate calendars, and support internal team communications.
• Assist in preparing company documentation, presentations, and reports.
• Maintain internal filing systems and shared document repositories.
• Help coordinate travel, event planning, and ad hoc logistics.

Vendor Registration & Customer Coordination

• Own the end‑to‑end process of vendor registration with customer procurement platforms, complete vendor forms, and ensure accurate, up‑to‑date supporting documentation (e.g., tax clearance, banking details, B‑BEE, CIPC).
• Liaise directly with customer procurement departments to resolve queries or submission issues.
• Track status of submissions, maintain renewal calendars, and flag compliance deadlines.
• Create and maintain a central record of all vendor registration activities and portals.

Experience and Qualifications

• 2+ years in an administrative or operations support role, preferably in a tech or startup environment.
• Strong organisational skills and a high attention to detail.
• Ability to manage multiple requests and prioritise under pressure.
• Excellent written and verbal communication skills.
• Comfortable using cloud‑based tools like Google Workspace, Microsoft Office, and project management platforms (e.g., Notion, Trello, Asana).
• Quick learner, tech‑savvy, and able to work independently.
• Experience with customer procurement or supply chain systems is a big plus.
• Previous experience registering vendors with large corporates or public sector clients.
• Familiarity with startup culture, agile environments, or AI / tech industry dynamics.

Why Join Us?

• Be part of a pioneering AI startup shaping the future of intelligent ecosystems.
• Work with a passionate, cross‑functional team in a flexible, fast‑paced environment.
• Grow with the business—your role will evolve as we scale.