Project Administrator

Uxi - Ad; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading training and support company is seeking a full-time administrator in Cape Town. This role involves assisting with tender documentation, organizing venues, and maintaining compliance with regulations. Candidates should have proficiency in MS Office and possess strong analytical and communication skills. A tertiary qualification is beneficial. Work is conducted in-person.

Qualifications

• Excellent understanding of business matters and motivational skills.
• Ability to work overtime and be a team player.
• Familiarity with Artisan training programs is essential.

Responsibilities

• Assist with tender supporting documentation.
• Maintain compliance with regulations and QMS standards.
• Organize venues and administrative duties.
• Coordinate financial administration for training.
• Identify and communicate business opportunities.

Skills

MS Office proficiency

Numeracy and analytical skills

Attention to detail

Time management skills

Verbal and written communication skills

Education

Tertiary qualification

Job description

Duties and Responsibilities

• Assist with Tender Supporting documentation.
• Organize venues.
• Assist with planning.
• Administrative duties
• Track projects
• Maintain compliance regulations.
• Identify business opportunities through marketing, internet, road shows, networking, newspapers, notice boards and tenders and WSP submissions.
• Admin and support with presentations and proposals
• Keep track of budgets and project expenditures
• Adhere to QMS standards.
• Teaching and Learning
• Consult with internal role players (verification, notifications of training / handovers, supporting documents
• Maintaining excellent relationships with customers that are built on trust and encouraging the rest of the team to follow this example.
• Tender Follow Up
• Product Information feedback to and from clients / team
• Assess the Skills development needs of the client.
• Collect evidence from Clients to substantiate training.
• Communicate SETA grants and benefits to the client.
• Serve as expert resource for accrediting the client as a Training Provider and on the implementation of appropriate Learnerships and Short Skills Programmes
• Requisitions against Quotations (Prices, quantities, delivery dates, etc.) and investigate discrepancies prior to placement of purchase orders.
• Perform administrative tasks related to training projects within the internal Learning Management System.
• Ensure all documentation and processes comply with the company's Document Control standards.
• Coordinate financial administration for scheduled delegate training, including preparing quotations and processing invoices in collaboration with the Finance Department to ensure accuracy and compliance with company procedures.

Qualifications

• Tertiary qualification will be beneficial.
• Proficient in MS Office (Word, Excel, PowerPoint and Outlook)

Work Experience

• You need to display an excellent understanding of business matters and possess outstanding motivational skills.
• Also, successful candidates are expected to show evidence of occasions when they created / enhanced products and helped increase a company's sales.

Attributes

• Numeracy and analytical skills
• Ability to use the company software.
• Will be required to work overtime from time to time.
• Must be a team player.
• Must have attention to detail.
• Ability to learn new systems quickly.
• Good time management skills will be required.
• Verbal and written communication skills
• Candidates who wish to apply must be familiar with Artisan training programs and processes, as this knowledge is essential to effectively support training administration and delegate coordination.

Job Type : Full-time
Work Location : In person