Project Administrative Assistant

findojobs-za; Gqeberha; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global executive search firm in Gqeberha is looking for a dedicated Administrative Assistant to provide essential support to executive search professionals. This role includes managing calendars, preparing reports, and communicating with clients and candidates. The ideal candidate should have strong organizational skills and prior administrative experience. The position offers competitive salary and comprehensive health benefits in a collaborative work environment.

Benefits

Competitive salary

Comprehensive health insurance

Paid Time Off (PTO)

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Communicate effectively with clients and candidates for a professional experience.

Skills

Organizational skills

Multitasking skills

Communication skills

Tools

Microsoft Office Suite

Job description

Location: Gqeberha

Overview

This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast‑paced, collaborative environment as our dedicated Administrative Assistant. In this role, you provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high‑stakes talent acquisition.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems and manage documents related to client projects.
• Conduct research to assist with candidate sourcing and client needs.
• Support the team with various administrative tasks as needed.
• Communicate effectively with clients and candidates for a professional experience.
• Assist in organizing company events, meetings, and workshops.

Qualifications

• Prior experience as an Administrative Assistant or similar role.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy.
• Works well independently and in a team.
• Adaptable in a dynamic environment.

Compensation and Benefits (Upfront Highlights)

• Competitive salary, annually (depending on experience).
• Comprehensive health insurance (medical, dental, and vision).
• Paid Time Off (PTO) including vacation, holidays, and personal days.
• Paid Sick Leave.
• Significant opportunities for professional growth, skill development, and career advancement.
• Supportive, inclusive, and diverse work environment valuing collaboration and innovation.

Professional Growth

Experience in a rapidly growing organization. Opportunity to expand responsibilities over time in executive recruitment. Hands‑on learning and skill development in high‑impact talent acquisition.

Company Culture

Flat management structure with direct access to decision‑makers. Friendly, collaborative U.S. based team empowering innovation. Open communication environment. No bureaucracy or rigid hierarchies. Results‑oriented approach.

Why Join Keller

Global Reach and Impact. Join a top‑tier international executive search firm with worldwide reach. You gain exposure to U.S. markets, global stakeholders, and high‑stakes talent acquisition that drives transformative business growth.

Career Acceleration

Thrive in a flat, results‑oriented structure with direct access to decision‑makers, offering rapid professional development. Hands‑on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization.

Collaborative and Inclusive Culture

Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation, free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life‑changing opportunities.

Work-Life Integration

Enjoy the flexibility of remote work in a supportive environment that prioritizes your well‑being while making a tangible difference in industries worldwide through ethical, high‑standard recruitment practices.

Unmatched Professional Growth

Benefit from opportunities to work on diverse, high‑impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long‑term employee development.

Equal Employment Opportunity and Diversity (South Africa)

Equal Employment Opportunity Statement Keller Executive Search and its clients are committed to being Equal Opportunity Employers in South Africa. Employment decisions are made without discrimination based on race, skin color, religion, sex, sexual orientation, gender identity, gender expression, nationality, age, disability, genetic information, or any other personal characteristic.

Commitment to Diversity and Inclusion

We are dedicated to fostering a diverse and inclusive work environment where all individuals are valued and respected. We recognize and celebrate the cultural richness and diversity of South Africa and strive to create workplaces that reflect and support this diversity.

Reasonable Accommodations

Keller Executive Search and its clients provide reasonable accommodations to individuals with disabilities, pregnant and lactating employees, and others who may require adjustments to perform their roles effectively. These accommodations are determined through a collaborative process to ensure equal access to employment and job performance.