Professional Assistant (CEO)

People Dimension; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading food manufacturing company in Pretoria is seeking a Professional Assistant for the Chief Executive Officer. The role involves providing high-level administrative support, managing schedules, and coordinating travel arrangements. The ideal candidate will possess a Bachelor's degree in Business Administration and have proven experience as an executive assistant. Strong communication and organizational skills, along with the ability to multi-task, are essential for success in this fast-paced environment.

Qualifications

• Experience as an executive assistant or professional assistant in a fast-paced environment.
• Strong interpersonal skills and ability to maintain confidentiality.
• Flexibility to adapt to changing priorities and deadlines.

Responsibilities

• Provide administrative support to the Chief Executive Officer.
• Coordinate travel arrangements and conduct research for reports.
• Manage daily activities of office team and maintain office.

Skills

Organizational skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office Suite

Time management skills

Attention to detail

Customer focus

Education

Bachelor's degree in Business Administration, Management, or related field

Job description

Introduction

The Professional Assistant for Chief Executive Officer will be responsible for providing high-level administrative support to the Chief Operating Manager in the food manufacturing industry in South Africa. The ideal candidate will have strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment

Duties & Responsibilities

• Provide administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and organize materials for meetings, presentations, board meetings and other ad hoc events.
• Coordinate travel arrangements, including booking flights, hotels, and transportation.
• Conduct research and compile data for reports, presentations, and projects.
• Assist in tracking and managing budgets, expenses, and invoices.
• Manage fleet, usage and petrol cards.
• Maintain and update contact lists, databases, and files.
• Coordinate and oversee special projects and events as assigned by the Chief Operating Manager.
• Liaise with internal and external stakeholders, including senior management, clients, and service providers.
• Handle confidential and sensitive information with discretion and professionalism.
• Company cellphones administration
• Managing the day-to-day activities of office team (driver / storeman and general worker), leave, discipline etc.
• Managing the maintenance of the office, building and garden
• Perform other duties as assigned by the Chief Executive Officer.

Desired Experience & Qualification

QUALIFICATIONS

• Bachelor's degree in Business Administration, Management, or related field.

KNOWLEDGE, EXPERIENCE AND SKILLS REQUIRED

• Proven experience working as an executive assistant or professional assistant in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and other office productivity tools.
• Ability to multitask and prioritize tasks effectively.
• Detail-oriented with a high level of accuracy.
• Ability to maintain confidentiality and exercise good judgment.
• Knowledge of the food manufacturing industry in South Africa is preferred but not required.
• Ability to work independently.
• Flexibility to adapt to changing priorities and deadlines.
• Ability to be resourceful and proactively resolve issues as they arise.
• Ability to work under pressure.
• Strong sense of Customer Focus will be required

Interested?

Please send your CV and latest payslip to [e-mail]