Production Coordinator

ARRCC; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading design firm based in Cape Town is seeking a detail-oriented Production Coordinator to manage supplier relationships and coordinate production processes. This role requires excellent organizational skills and the ability to multitask effectively in a fast-paced environment. Applicants should have a valid driver’s license and own vehicle. This position offers a dynamic work environment where no two days are the same.

Qualifications

• Must reside in Cape Town with a valid driver’s license and own vehicle.
• Ability to handle sensitive information with integrity.
• Proactive and able to work independently and as part of a team.

Responsibilities

• Build and maintain strong relationships with suppliers.
• Manage supplier records, quotations, and sourcing.
• Track production progress and ensure quality control.
• Support installation teams and manage delivery schedules.
• Conduct weekly production inspections and issue reports.

Skills

Organizational skills

Attention to detail

Microsoft Office Suite

Multitasking

Communication

Job description

Production Coordinator (Cape Town)

Are you an organized, detail-driven professional with a passion for keeping complex projects on track? Our Procurement Department is looking for a Production Coordinator to provide high-level administrative support and ensure seamless coordination between suppliers, project managers, and installation teams, both locally and internationally.

This is a fast-paced, hands-on role where precision, initiative, and professionalism are key.

Key Responsibilities

In this role, you’ll:

• Build and maintain strong relationships with local and international suppliers.
• Manage supplier records, requests for quotations, tenders, and sourcing alternatives.
• Coordinate manufacturing briefs, track production progress, and ensure quality control of items in manufacture.
• Plan and support installation teams (local and international), including collation of installation kits and preparation of delivery schedules.
• Oversee procurement and installation programs, ensuring timelines are met.
• Track orders from purchase through to delivery, maintaining accurate master tracking documents.
• Conduct weekly production inspections, issue progress reports, and manage snag resolutions with suppliers.
• Support project managers with site visits, supplier meetings, media shoots, and client handovers.
• Ensure accuracy in documentation, filing, and reporting across all Procurement & Logistics projects.

What We’re Looking For

• Candidate must reside in Cape Town with a valid driver’s license and own vehicle.
• Strong knowledge of Microsoft Office Suite.
• High level of accuracy and attention to detail.
• Excellent organisational and multitasking skills, with the ability to prioritise under pressure.
• Professional, discreet, and able to handle sensitive information with integrity.
• Proactive and able to work both independently and as part of a team.
• Willingness to occasionally work additional hours, including weekends, when required.
• Comfortable conducting site visits, taking measurements, and capturing high-quality progress photos.

Why Join Us?

This is a role where no two days are the same, from supplier coordination to site inspections, production tracking to client handovers, you’ll play a vital role in ensuring world-class quality and seamless delivery across our projects. You’ll be part of a collaborative, dynamic team working at the intersection of design, logistics, and execution.

If you’re highly organised, thrive in a busy environment, and are excited by the challenge of supporting complex international projects, we’d love to hear from you.