Procurement & Warehouse Controller

The Legends Agency; Stellenbosch; On-site; ZAR 250 000 - 350 000; Full time

Job summary

A procurement and logistics organization is seeking a Procurement and Warehouse Officer to oversee purchasing activities and manage supplier relations. The ideal candidate will have 3-5 years of experience in procurement and strong negotiation skills. Responsibilities include sourcing suppliers, negotiating contracts, managing stock levels, and ensuring compliance with policies. This role requires excellent organizational skills and the ability to multitask in a fast-paced environment.

Qualifications

• 3-5 years of experience in procurement or supply chain, including at least 1 year in a leadership role.
• Strong knowledge of imports and exports.
• Excellent attention to detail and multitasking in a fast-paced environment.

Responsibilities

• Oversee purchasing activities and coordinate with the procurement and warehouse controller.
• Source and evaluate suppliers for quality and cost-effectiveness.
• Negotiate contracts with vendors to ensure best value.
• Monitor inventory levels for timely replenishment.
• Maintain accurate records of purchases and vendor performance.

Skills

Negotiation skills

Vendor management

Organizational skills

Analytical skills

Communication skills

Education

Certificate or Diploma in Supply Chain Management

Tools

Procurement software systems

Job description

Overview

The Procurement and Warehouse Officer is responsible for overseeing and coordinating the purchasing activities of the organization. This includes sourcing suppliers, negotiating contracts, managing purchase orders, imports and exports, and ensuring timely and cost-effective procurement of goods and services in line with company policies and budget constraints.

Responsibilities

• Work alongside the procurement and warehouse controller in all daily tasks, i.e. purchasing, issuing of stock, etc.
• Source and evaluate suppliers to ensure quality, delivery timelines, and cost-effectiveness.
• Negotiate terms and contracts with vendors to obtain the best value.
• Review and approve purchase orders in line with budgetary and operational requirements.
• Responsible for imports and exports.
• Monitor inventory levels and ensure timely replenishment of stock to avoid shortages or excesses.
• Ensure compliance with procurement policies, procedures, and ethical standards.
• Coordinate with internal departments (such as finance, operations, and logistics) to ensure procurement needs are met efficiently.
• Analyse market trends and assess risks related to supply chain and pricing.
• Maintain accurate records of purchases, pricing, and vendor performance.
• Prepare reports and forecasts for management on procurement activity and savings.

Requirements

• Certificate, Diploma or equivalent in Supply Chain Management, Procurement, Business Administration, or a related field.
• 3-5 years of experience in procurement or supply chain, with at least 1 year in a leadership role.
• Strong negotiation and vendor management skills.
• Knowledge of imports and exports.
• Knowledge of procurement software systems.
• Excellent organizational, analytical, and communication skills.
• Strong attention to detail and ability to multitask in a fast-paced environment.