Procurement Support Specialist

C1Ad92F6-Fbc3-443F-Ab20-875E625Cddfe; Cape Town; Hybrid; ZAR 200 000 - 300 000; Full time

Job summary

A leading consultancy firm is seeking a Procurement Support Specialist for a 12-month contract in Cape Town. This hybrid role involves financial coordination, stakeholder engagement, and operational support. Ideal candidates should possess relevant qualifications, advanced Excel skills, and experience in a multicultural environment. Strong communication and analytical skills are essential for success in this position.

Qualifications

• Hands-on experience with Purchase Orders, budget monitoring, and expense management.
• Proven experience coordinating or supporting projects involving multiple stakeholders.

Responsibilities

• Support the Operations Controlling team with Purchase Order and expense approval processes.
• Maintain accurate documentation and financial records.
• Contribute to process and system improvement initiatives.

Skills

Advanced Excel skills

Excellent communication skills

Analytical mindset

Ability to work independently

Customer-focused

Education

Tertiary qualification in Finance, Accounting, Business Administration, Procurement

Job description

iqbusiness is seeking to employ a Procurement Support Specialist on a 12-month contract to collaborate with an international client from our offices in Welgemoed, Cape Town, Northern Suburbs.

This is a hybrid role (3 days on-site; 2 days WFH).

The Procurement Support Specialist role combines financial coordination, stakeholder engagement, and operational support in a dynamic, multicultural environment.

The Procurement Support Specialist will play an essential part in centralised purchasing activities, cost allocation management, and supporting financial processes across the organisation.

The ideal candidate will be comfortable navigating complex processes, working across diverse teams, and maintaining accuracy in all procurement-related activities. The successful candidate will demonstrate initiative, flexibility, autonomy, and a strong team spirit - thriving both independently and collaboratively while maintaining meticulous attention to detail.

Key Responsibilities

• Procurement & Financial Processes
  • Support the Operations Controlling team with Purchase Order (PO) and expense approval processes.
  • Participate in the Programme Operations Centralised Purchase Order and expense reimbursement workflows.
  • Be the key contact person to suppliers and follow up on invoices as needed.
  • Proactively ensure that team members meet internal financial deadlines.
  • Monitor and control programme budgets, ensuring accuracy, transparency, and adherence to internal financial policies.
  • Support centralisation efforts and cost allocation management within Program Operations.
  • Collaborate closely with Operations, IT, Finance, and other cross-functional teams to facilitate smooth and efficient processes.
• Documentation & Reporting
  • Maintain accurate documentation and financial records, supporting audits and compliance reviews as required.
  • Assist with financial reporting, analysis, and data consolidation to support decision-making.
• Operational Support & Continuous Improvement
  • Perform general administrative tasks to ensure seamless operational support within the team.
  • Contribute to process and system improvement initiatives, identifying opportunities for increased efficiency and supporting implementation efforts.
• Demonstrate agility in understanding and navigating complex processes.

Minimum Requirements

• Tertiary qualification in Finance, Accounting, Business Administration, Procurement, or a related field.
• Proven experience coordinating or supporting projects involving multiple stakeholders, ideally within an international or multicultural environment.
• Hands‑on experience with Purchase Orders, budget monitoring, and expense management.
• Strong computer literacy with advanced Excel skills (pivot tables, formulas, reporting).

Required Competencies

• Excellent communication skills, diplomatic and customer‑focused.
• Strong ability to work both independently and as part of a team, with a willingness to support colleagues.
• A self‑driven personality with initiative and accountability.
• Outstanding ability to organise, prioritise, and produce consistently high‑quality work.
• Flexible, proactive, and open‑minded approach.
• Strong attention to detail and ability to meet deadlines reliably.
• Agility in dealing with complex processes and environments.
• Strong analytical mindset and problem‑solving skillsmitment to continuous improvement and operational excellence.
• Accountable and autonomous in managing tasks and deadlines.

As all business roles require honesty in the handling of or access to cash, finances, financial systems, or confidential information, our recruitment process requires that the following background checks be completed: credit, criminal, ID, and qualification verification. IQbusiness is committed to sustainable growth and transformation; we embrace diversity and employ previously disadvantaged individuals.