Procurement Specialist

Key Recruitment; Cape Town; On-site; ZAR 400 000 - 600 000; Full time

Job summary

A medical services company in Cape Town is seeking a Procurement Specialist to ensure timely procurement and coordination of medical supplies. Candidates should have 5+ years of experience in procurement with strong analytical and organizational skills. Proficiency in MS Excel and tools like Pastel and Zoho is preferred. This role offers the opportunity to contribute to healthcare service delivery across Southern Africa.

Qualifications

• Minimum 5 years in procurement or supply chain coordination role.
• Experience in healthcare or medical supplies industry preferred.
• Familiarity with importing processes and supplier pricing models required.

Responsibilities

• Process stock orders and place supplier purchases.
• Verify pricing and log credit claims for discrepancies.
• Coordinate delivery routing and urgent shipments to correct warehouses.
• Process and reconcile supplier invoices.
• Conduct stock reconciliations and post adjustments.

Skills

Attention to detail

Organisational skills

Supplier communication

Proficiency in MS Excel

Analytical capabilities

Education

Diploma or Degree in Supply Chain Management

Tools

MS Excel

Pastel

Zoho

Job description

Procurement Specialist

A Medical Services company which provides cost effective, quality healthcare products and services to Southern Africa have an opportunity for a procurement Specialist at their head office in Cape Town.

Purpose of the Role

To ensure accurate, cost effective, and timely procurement and coordination of medical supplies across multiple vendors and customer groups, including inventory reconciliation and financial reporting aligned to internal controls and supplier agreements.

Qualifications Required

• Diploma or Degree in Supply Chain Management, Procurement, Logistics, or related field
• Pastel Partner and ERP system (Zoho) experience (advantageous)
• Training in procurement compliance or vendor management (advantageous)

Experience Required

• Minimum 5 years in a procurement, inventory, or supply chain coordination role.
• Experience in healthcare, pharmaceuticals, or medical supplies industry preferred.
• Familiarity with importing processes, supplier pricing models, and freight coordination.

Skills & Competencies

• Strong attention to detail and numerical accuracy.
• Excellent organisational and coordination skills.
• Effective supplier communication and relationship management.
• Proficiency in MS Excel, Pastel, and procurement portals.
• Strong analytical and reconciliation capabilities.Ability to prioritise under pressure and meet deadlines.
• Team-player with a positive solutions-driven mindset.

Main responsibilities (but not limited to these only)

• Process stock orders and place supplier purchases (3M / Solventum, BCom)
• Verify pricing and log credit claims for discrepancies.
• Coordinate delivery routing and urgent shipments to correct warehouses i.e. Cape Town or Johannesburg.
• Process and reconcile supplier invoices (3M / Solventum USA).
• Conduct stock reconciliations and post adjustments in Zoho or Pastel.
• Maintain and update customer pricing structures (MSD products, Systagenix products).
• Prepare and submit monthly management reports for procurement.

Please apply online or contact David on 021 – 531 2015 for more information.