Procurement Officer

Spur Corporation; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading procurement services provider in Cape Town is seeking an administrative support professional to assist in executing procurement-related tasks and managing supplier relationships. The role involves financial management, travel coordination, and general administrative duties. Ideal candidates will possess strong organizational skills and familiarity with procurement processes. Experience in administrative roles is essential.

Qualifications

• Prior experience in administrative or procurement support roles.
• Exposure to financial reconciliation and reporting.

Responsibilities

• Capture and maintain financial and distribution matrices.
• Handle correspondence and schedule meetings.
• Arrange local and international travel bookings.
• Update and maintain supplier files and documentation.
• Assist with ad hoc procurement projects.

Skills

Strong organizational and time management skills

Excellent written and verbal communication

Attention to detail and accuracy

Ability to work independently and as part of a team

Proficiency in Microsoft Office

Vendor and stakeholder relationship management

Education

Studying or completed coursework in Supply Chain Management

Job description

To support the Procurement Department in executing procurement-related tasks, managing supplier relationships, and ensuring smooth operational processes.

Key Responsibilities

Financial & Data Management Capture and maintain the department's income and distribution matrix (MTD & YTD financials, COI, infractions, complaints).

Reconcile monthly credit card expenses and submit to the finance department.

Administrative Support Handle correspondence, schedule meetings, and manage incoming calls. Maintain organized filing systems and ensure documentation is up to date. Assist with general administrative tasks as required by the line manager.

Travel Coordination Arrange local and international travel bookings (flights, accommodation, car hire).

Manage foreign exchange requirements.

Supplier & Vendor Management Update and maintain supplier files and documentation. Ensure compliance with vendor management system requirements.

Content & Communication Submit weekly Extranet articles for the Procurement team. Keep the team informed of important updates, especially during travel periods.

Project Support Assist with ad hoc procurement projects to ensure departmental efficiency. Take ownership of specific procurement-related initiatives (e.g., Cayuga bookings and stock control).

General Duties

Carry out reasonable requests from management. Support company functions and events as needed. Maintain a professional, respectful, and team-oriented attitude.

Key Skills & Competencies

Strong organizational and time management skills.
Excellent written and verbal communication.
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Proficiency in Microsoft Office and spreadsheet management.
Vendor and stakeholder relationship management.

Experience & Qualifications

Prior experience in administrative or procurement support roles.
Exposure to financial reconciliation and reporting.
Studying or completed coursework in Supply Chain Management or related field (advantageous).