Procurement Manager

Iclei Africa; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading sustainability organization in Cape Town is seeking a highly organized Procurement Manager with over 5 years of experience. The role involves managing the procurement process, maintaining records, and collaborating with team members. The ideal candidate should have strong skills in MS Office and a Bachelor's in Procurement or Business Administration. This full-time position requires relocation to Cape Town.

Qualifications

• 5+ years of experience in procurement management.
• Ability to handle multiple projects under pressure.
• Preferably experience with international organizations.

Responsibilities

• Manage procurement process from start to finish.
• Maintain accurate procurement records.
• Collaborate with internal stakeholders on project requirements.

Skills

Procurement management

Organizational skills

Attention to detail

MS Office proficiency

Education

B Com degree or equivalent

Tools

Excel

Word

PowerPoint

Job description

Introduction

ICLEI is a global network of over cities and other subnational governments and their associations committed to building a sustainable future.

ICLEI provides technical services, capacity building, networking and global representation opportunities, as well as cutting‑edge solutions to its member and network cities and regions, and their communities. ICLEI's African Head Office, which serves ICLEI's network cities across Africa for 30+ years, is based in Cape Town.

ICLEI Africa has established a complementary office in Mauritius, namely the ICLEI Africa Foundation, to support and further enable its expanding services and expertise to governments across Africa.

ICEFLI Africa's footprint stretches across the continent, with staff located in several African countries, from where we serve our Members and implement projects.

Our teams: Our work is conducted by a dynamic and passionate team of highly qualified, highly skilled professionals that work with cities and regions to ensure a more sustainable future.

As an office that deeply cares for the constituency it works with, the team adheres to a strong set of values.

There is a culture and ethos of openness and sharing, where staff are always willing to support each other where they can.

There is a diversity of skills and experiences in our team of 80+ staff that spans from those that work internationally at the highest advocacy, diplomatic and technical levels, to those that are driving impact at the local level as experienced practitioners in the fields of urban planning, economics, sustainability, social and environmental science, and engineering.

Given the number of languages spoken across the African continent and globally, ICLEI Africa has many bilingual and multilingual staff, and also supports staff development in adding more languages and sustainability skills to their repertoire.

ICLEI Africa has the pleasure of inviting leading and suitably qualified individuals to apply for the position below, to join our African and / or global teams of dynamic sustainability professionals.

ICLEI Africa is seeking a highly organised Procurement Manager with at least five years' experience. The position is suitable for someone who has experience with procurement functions within the Non‑Profit sector, preferably, including excellent skills in Word and Excel. This position is an in‑office position based in Cape Town at ICLEI Africa's head office, from where the individual will be managed and be expected to work.

Duties & Responsibilities

Reporting to the Director of Finance & Governance and working within the Admin & Finance Department, the successful candidate will be responsible for, but not limited to:

• Managing the procurement process from start to finish with support from various relevant team members, i.e. Terms of Reference set up and advert, supplier scoring, appointment letter, SLA set up and signature, set up of meetings with the Procurement Committee for approval, payment schedule records, etc.
• Maintaining accurate records of procurement documents using relevant systems and tools, supporting audit readiness and regulatory compliance at all stages of supplier engagement.
• Collaborating closely with internal stakeholders across various departments to understand their project requirements.
• Participating in regular reviews of procurement processes to identify areas for enhancement, and recommending changes that promote best practice adoption across the business.
• Assisting all project managers with complying with ICLEI Africa's and the various projects' procurement policies.

Desired Experience & Qualification

Candidates, via their application, should provide evidence of having:

• Worked as a Procurement Manager or in a similar capacity within procurement or supply chain management environments.
• Ability to work accurately and manage time well even when under pressure, and on several and diverse projects at the same time.
• Exceptional organisational skills coupled with acute attention to detail enabling the management of multiple priorities efficiently while maintaining high standards of accuracy.
• Ability to work independently and be a task‑orientated worker.
• Ability to learn fast and be flexible to accommodate and best serve the needs of several different project managers, donors and clients, also in cases when tight deadlines may coincide with one another.
• Strong skills in MS Office (Excel, Word, PowerPoint) are required (skills might be tested during or after interview).

Requirements of this position:

• Academic: A tertiary level in Procurement, Supply Chain Management, Business Administration or equivalent (B Com degree or equivalent).
• Minimum of 5 years proven relevant experience at a comparable level with similar responsibilities.
• Minimum of 2 years' experience with an international organisation or Non‑Profit industry would be advantageous.
• Ability to handle sensitive information with confidentiality.
• Preferably living in Cape Town or willing and able to relocate to Cape Town before the starting date of the contract, with limited options for work‑from‑home arrangements.
• Be able to start within 2 months of acceptance of any offer of employment, should the candidate be selected for the position.

Package & Remuneration

• Full‑time fixed‑term based in Cape Town

Interested?