Procurement & Creditors Clerk

Cape Projects Construction; Bellville; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A construction firm in Bellville is seeking a Procurement Manager to oversee supplier management processes and ensure timely payments. You will be responsible for sourcing materials competitively and maintaining supplier relationships, alongside managing financial records and administration. Ideal candidates will have a Matric diploma, experience in a construction environment, and proficiency with procurement software. This role offers a dynamic work environment with collaboration across teams.

Qualifications

• 3–5 years’ experience in creditors/accounts payable.
• Experience in a construction environment is essential.
• Procurement or buying experience, preferably in construction/building.

Responsibilities

• Source and obtain competitive quotes for construction materials.
• Manage purchase orders and ensure timely delivery of goods.
• Negotiate pricing and terms with suppliers.

Skills

Attention to detail

Negotiation skills

Communication skills

Ability to work under pressure

Proficiency in Excel

Team player

Education

Matric (Grade 12) with Accounting/Maths

Financial or Procurement tertiary qualification

Tools

Xero

ApprovalMax

BuildSmart

Smart Sheets

Job description

Construction Industry

Job Purpose

To oversee the complete supplier management process, including sourcing and negotiating quotes for materials, processing and verifying supplier invoices, reconciling accounts, and ensuring timely payments. The role is critical in securing materials at competitive prices while fostering strong supplier relationships and maintaining accurate financial records.

Key Responsibilities

Procurement / Buying

• Source and obtain competitive quotes for construction materials, plant hire, and services.
• Manage purchase orders and ensure timely delivery of goods to site.
• Negotiate pricing, terms, and discounts with suppliers.
• Maintain and update the approved supplier database.
• Monitor stock/material requirements and long‑lead items in collaboration with site teams.
• Resolve supply or delivery issues promptly.

Creditors / Accounts Payable

• Receive, verify, and process supplier invoices.
• Match invoices with purchase orders and delivery notes.
• Reconcile supplier statements and resolve discrepancies.
• Prepare monthly payment batches in line with company cash flow.
• Ensure payments are made within agreed terms; negotiate settlement discounts for early payments.
• Maintain accurate and organized creditors’ records for audit purposes.

General Administration

• Assist with reconciliations and weekly reporting.
• Maintain proper filing systems (electronic and hard copy).
• Support Finance and Project teams with ad hoc administrative tasks.

Qualifications & Experience

• Matric (Grade 12) with Accounting/Maths (required).
• Experience in a construction environment (essential).
• Financial or Procurement tertiary qualification (advantage).
• 3–5 years’ experience in creditors/accounts payable.
• Procurement or buying experience, preferably in construction/building.
• Proficiency in accounting and procurement software (e.g., Xero, ApprovalMax, BuildSmart or similar).
• Strong MS Excel skills; Smart Sheets experience is an advantage.

Skills & Attributes

• Strong attention to detail and accuracy.
• Excellent negotiation and communication skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity and professionalism.
• Organized, proactive, and able to multitask.
• Team player with the ability to liaise between finance and site teams.

Reports to

Managing Director / Finance Manager

Works closely with

Site Managers, Quantity Surveyors, and Suppliers