Procurement Buyer

JVR Software; Pietermaritzburg; On-site; ZAR 320,000 - 520,000; Full time

Job summary

JVR Software is seeking a procurement professional to manage raw material sourcing, supplier relationships and production-support purchasing in a manufacturing setting.

You will convert requirements into orders, monitor lead times and ensure accurate documentation while collaborating with Planning, Production and Quality teams to minimize shortages and disruptions.

Qualifications

• Diploma or degree in Procurement, Supply Chain Management, Logistics, Commerce or a related discipline.
• Relevant CIPS or other recognised procurement qualification advantageous.
• Experience in purchasing or procurement within a manufacturing environment.
• Experience procuring raw materials, chemicals, industrial consumables or production-related materials advantageous.
• Experience dealing with local and international suppliers.
• Exposure to ERP/MRP purchasing and materials-planning environments.
• Supplier relationship management skills.
• Strong attention to detail and accuracy when processing purchase orders and procurement documentation.

Responsibilities

• Raw Material Procurement: Procure local and imported raw materials in accordance with production plans, material requirements and approved purchasing procedures.
• Convert approved requirements into purchase orders and ensure orders are placed within required lead times.
• Verify pricing, quantities, specifications, delivery dates, payment terms and commercial conditions before placing orders.
• Monitor open purchase orders from placement through to delivery.
• Expedite critical or overdue orders to prevent production interruptions.
• Maintain accurate purchasing documentation and records.
• Production and Inventory Support: Work closely with Planning, Production, Stores, Quality and other relevant departments to understand current and forecast raw material requirements.
• Review material availability against production demand and identify potential shortages in advance.
• Prioritise critical materials according to production requirements.
• Support appropriate inventory levels while balancing continuity of supply against excess and obsolete stock risks.
• Escalate potential material shortages and supply disruptions before they affect production.
• Supplier Management: Maintain professional relationships with approved local and international suppliers.
• Monitor supplier performance regarding delivery, responsiveness, quality, commercial compliance and service.
• Follow up with suppliers on outstanding orders, delayed deliveries, shortages and quality-related issues.
• Participate in supplier performance reviews and corrective-action discussions where required.
• Identify alternative sources for critical raw materials where commercially and technically appropriate.
• Commercial and Cost Management: Obtain and evaluate supplier quotations.
• Negotiate pricing, lead times, minimum order quantities, payment terms, freight arrangements and other commercial conditions.
• Conduct price comparisons and support procurement cost-saving initiatives.
• Challenge unjustified supplier price increases and obtain appropriate supporting information.
• Identify opportunities for cost reduction, improved payment terms, order consolidation and improved sourcing arrangements.
• Maintain accurate and up-to-date pricing information.
• Supply Risk Management: Identify raw materials that present a risk to production due to long lead times, single-source arrangements, capacity constraints, logistics issues or supplier performance.
• Maintain visibility of critical and potentially constrained materials.
• Develop recovery actions with suppliers and internal stakeholders when shortages arise.
• Escalate significant supply risks promptly to the Procurement Manager and affected stakeholders.
• Support contingency sourcing and alternative-supplier initiatives.
• Imports and Logistics Coordination: Coordinate imported raw material orders with suppliers and relevant logistics functions.
• Monitor manufacturing, dispatch, shipping, arrival, and expected delivery dates.
• Maintain visibility of long-lead-time imported materials.
• Follow up on documentation required to facilitate the movement and receipt of imported materials.
• Escalate shipping or logistics delays that could affect production.

Skills

Planning & prioritisation

Supplier relationship management

Communication & interpersonal skills

Attention to detail

Local & international supplier liaison

ERP/MRP purchasing exposure

Education

Diploma/degree in Procurement, SCM, Logistics or Commerce

CIPS or recognised qualification advantageous

Tools

ERP/MRP systems

Job description

• Diploma or degree in Procurement, Supply Chain Management, Logistics, Commerce or a related discipline.
• Relevant CIPS or other recognised procurement qualification advantageous.
• Experience in purchasing or procurement within a manufacturing environment.
• Experience procuring raw materials, chemicals, industrial consumables or production-related materials advantageous.
• Experience dealing with local and international suppliers.
• Exposure to ERP/MRP purchasing and materials-planning environments.
• Strong attention to detail and accuracy when processing purchase orders and procurement documentation.

Personality Traits:

• Strong planning, organising and prioritisation skills.
• Excellent communication and interpersonal skills.
• Strong follow-up and expediting skills to ensure continuity of supply.
• Analytical and problem-solving abilities.

Minimum requirements:

• Diploma or degree in Procurement, Supply Chain Management, Logistics, Commerce or a related discipline.
• Relevant CIPS or other recognised procurement qualification advantageous.
• Experience in purchasing or procurement within a manufacturing environment.
• Experience procuring raw materials, chemicals, industrial consumables or production-related materials advantageous.
• Experience dealing with local and international suppliers.
• Exposure to ERP/MRP purchasing and materials-planning environments.
• Supplier relationship management skills.
• Strong attention to detail and accuracy when processing purchase orders and procurement documentation.

Duties and responsibilities:

• Raw Material Procurement:
  • Procure local and imported raw materials in accordance with production plans, material requirements and approved purchasing procedures.
  • Convert approved requirements into purchase orders and ensure orders are placed within required lead times.
  • Verify pricing, quantities, specifications, delivery dates, payment terms and commercial conditions before placing orders.
  • Monitor open purchase orders from placement through to delivery.
  • Expedite critical or overdue orders to prevent production interruptions.
  • Maintain accurate purchasing documentation and records.
• Production and Inventory Support:
  • Work closely with Planning, Production, Stores, Quality and other relevant departments to understand current and forecast raw material requirements.
  • Review material availability against production demand and identify potential shortages in advance.
  • Prioritise critical materials according to production requirements.
  • Support appropriate inventory levels while balancing continuity of supply against excess and obsolete stock risks.
  • Escalate potential material shortages and supply disruptions before they affect production.
• Supplier Management:
  • Maintain professional relationships with approved local and international suppliers.
  • Monitor supplier performance regarding delivery, responsiveness, quality, commercial compliance and service.
  • Follow up with suppliers on outstanding orders, delayed deliveries, shortages and quality-related issues.
  • Participate in supplier performance reviews and corrective-action discussions where required.
  • Identify alternative sources for critical raw materials where commercially and technically appropriate.
• Commercial and Cost Management:
  • Obtain and evaluate supplier quotations.
  • Negotiate pricing, lead times, minimum order quantities, payment terms, freight arrangements and other commercial conditions.
  • Conduct price comparisons and support procurement cost-saving initiatives.
  • Challenge unjustified supplier price increases and obtain appropriate supporting information.
  • Identify opportunities for cost reduction, improved payment terms, order consolidation and improved sourcing arrangements.
  • Maintain accurate and up-to-date pricing information.
• Supply Risk Management:
  • Identify raw materials that present a risk to production due to long lead times, single-source arrangements, capacity constraints, logistics issues or supplier performance.
  • Maintain visibility of critical and potentially constrained materials.
  • Develop recovery actions with suppliers and internal stakeholders when shortages arise.
  • Escalate significant supply risks promptly to the Procurement Manager and affected stakeholders.
  • Support contingency sourcing and alternative-supplier initiatives.
• Imports and Logistics Coordination:
  • Coordinate imported raw material orders with suppliers and relevant logistics functions.
  • Monitor manufacturing, dispatch, shipping, arrival, and expected delivery dates.
  • Maintain visibility of long-lead-time imported materials.
  • Follow up on documentation required to facilitate the movement and receipt of imported materials.
  • Escalate shipping or logistics delays that could affect production.