Procurement And Creditor Control Administrator

Lesaka Technologies; Cape Town; On-site; ZAR 260,000 - 380,000; Full time

Job summary

Lesaka Technologies is seeking a Procurement and Creditor Control Administrator to support the Enterprise Division’s procurement function and ensure effective creditor control processes.

The role requires organizing and detail-oriented work, building relationships with suppliers and internal stakeholders while complying with company policies and financial controls.

Qualifications

• Knowledge of procurement and purchase order processes.
• Knowledge of creditor control and creditor management practices.
• Proficiency in Microsoft Excel and ERP systems.
• Strong reconciliation and reporting skills.
• Financial administration and record-keeping capability.

Responsibilities

• Oversee end-to-end procurement administration from requisition to payment.
• Evaluate supplier quotations and maintain supplier records.
• Create, maintain and track purchase orders within ERP; ensure alignment to budgets.
• Onboard suppliers and support contract administration and renewals.
• Verify invoices against POs and supporting docs; support timely payments.
• Prepare procurement, creditor control, and management reports; monitor spend and POs.
• Engage stakeholders across Procurement, Finance, and suppliers.
• Maintain policy compliance and support audits.
• Assist travel bookings and expense administration per policy.
• Identify opportunities to improve procurement and creditor control processes.

Skills

Procurement processes

Creditor control

Excel

ERP systems

Reconciliation

Reporting

Financial administration

Education

Grade 12 / Matric

Diploma or Certificate in Procurement / Finance or related field

Tools

Sage 300 (AccPack)

SAP

Pastel

Job description

The Procurement and Creditor Control Administrator is responsible for supporting the Enterprise Division's procurement function while ensuring effective creditor control processes. The role combines end-to-end procurement administration with creditor control activities to ensure the timely acquisition of goods and services, accurate supplier payments, and strong financial governance across the business.

This role requires a highly organized and detail-oriented individual who can build strong relationships with suppliers, and internal stakeholders while maintaining compliance with company policies and financial controls.

KEY RESPONSIBILITIES

1. Procurement Administration & Process Management

• Manage procurement activities from requisition to payment across the Enterprise Division.
• Ensure all requests comply with company policies, approval frameworks, and timelines.
• Coordinate the sourcing of goods and services and proactively resolve delays.

2. Supplier Management & Quotation Analysis

• Obtain and evaluate supplier quotations, comparing pricing, service levels, and delivery commitments.
• Maintain supplier records and build strong supplier relationships to support cost-effective service delivery.

3. Purchase Order Administration

• Create, maintain, and track Purchase Orders within the ERP system.
• Ensure POs are approved, accurately processed, and aligned to budgets and supplier invoices.
• Monitor outstanding POs and resolve discrepancies.

4. Vendor Onboarding & Contract Administration

• Manage supplier onboarding and maintain accurate vendor information.
• Collect compliance documentation and support contract administration and renewals.

5. Invoice Verification & Accounts Payable Support

• Verify supplier invoices against approved POs and supporting documentation.
• Resolve invoice discrepancies and support timely supplier payments in partnership with Finance.

6. Reporting & Financial Administration

• Prepare procurement, credit control, and management reports.
• Monitor spend, supplier performance, creditor balances, and outstanding POs.
• Support month-end reporting, BEE verification, and audit requirements.

7. Internal Stakeholder Engagement

• Serve as a key liaison between Procurement, Finance, suppliers, and business stakeholders.
• Provide updates, resolve queries, and build effective working relationships.

8. Compliance & Audit Support

• Maintain compliance with policies, controls, and governance requirements.
• Ensure accurate record-keeping and support internal and external audits.

9. Travel & Expense Administration

• Support travel bookings and expense administration in line with company policy.
• Verify claims documentation and assist with expense and credit card reconciliations.

10. Process Improvement & Risk Mitigation

• Identify and implement opportunities to improve procurement and creditor control processes.
• Support initiatives that enhance efficiency, governance, and risk management.

KNOWLEDGE, SKILLS AND COMPETENCIES

Technical Skills

• Strong understanding of procurement and purchase order processes.
• Knowledge of creditor control and creditor management practices.
• Proficiency in Microsoft Excel and ERP systems.
• Strong reconciliation and reporting skills.
• Financial administration and record-keeping capability.

Behavioural Competencies

• Exceptional attention to detail and accuracy.
• Strong planning and organizational skills.
• Effective communication and stakeholder management.
• Ability to negotiate professionally and manage difficult conversations
• High level of integrity and confidentiality.
• Problem-solving and analytical thinking skills.
• Ability to manage competing priorities and work under pressure.

EXPERIENCE & QUALIFICATIONS

• Grade 12 / Matric (Essential).
• Diploma or Certificate in Procurement, Supply Chain Management, Finance, Accounting, or a related field (Preferred).
• 3-5 years' experience in procurement, finance administration, accounts receivable, or credit control.
• Experience working with ERP systems such as Sage 300 (AccPack), SAP, Pastel, or similar.
• Experience managing supplier relationships and creditor accounts.
• Understanding of procurement processes, creditor management, and credit control principles.