Procurement & Contracting Specialist

Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH; Pretoria; On-site; ZAR 600 000 - 800 000; Full time

Job summary

An international cooperation organization is seeking a Procurement and Contracting Specialist in Pretoria to manage procurement processes across South Africa, Lesotho, and Eswatini. The candidate must hold a relevant bachelor's degree and have at least 5 years of experience. Key responsibilities include ensuring compliance with procurement regulations and managing logistics for projects. Strong skills in SAP and excellent communication abilities are essential for success in this role. Applications close on 10 February 2026.

Qualifications

• Minimum 5 years of professional experience in a comparable position.
• Excellent knowledge of procurement procedures.
• Very good working knowledge of relevant ICT.

Responsibilities

• Lead and manage procurement and contracting processes in line with GIZ guidelines.
• Ensure timely, compliant, and high-quality procurement logistics.
• Manage end-to-end P2P processes in SAP.

Skills

Procurement procedures

Project management

Intercultural communication

Education

Bachelor of Arts degree in Purchasing and Supply, Supply Chain Management or Business Administration

Recognised commercial diploma in business administration

Tools

SAP

Microsoft Office

MS Teams

Job description

Overview

Take on a central role in strengthening sustainable procurement and contracting across South Africa, Lesotho and Eswatini as the Procurement and Contracting Specialist, reporting to the Head of Unit: Procurement and Contracting and based at the GIZ Country Office in Hatfield, Pretoria.

GIZ is a service provider in the field of international cooperation for sustainable development and international education work, dedicated to shaping a future worth living around the world. Operating in approximately 120 countries, GIZ delivers projects in economic development and employment promotion, energy and the environment and peace and security. The GIZ Country Office in Hatfield, Pretoria supports technical projects and partners across South Africa, Lesotho and Eswatini and provides regional procurement and contracting services that enable effective programme delivery across the portfolio.

Why You

You bring a structured, reliable and solutions-oriented approach to procurement and contracting. You understand the importance of compliant, transparent and sustainable procurement within a complex organisational environment and work comfortably across multiple projects and stakeholders. You are confident operating within established rules, systems and processes and value accuracy, accountability and collaboration in your work.

Qualifications

What You Need to Succeed

• Bachelor of Arts degree in Purchasing and Supply, Supply Chain Management or Business Administration
• Recognised commercial diploma in business administration or a similar qualification

Professional Experience

Minimum 5 Years Professional Experience In a Comparable Position. Excellent knowledge of procurement procedures.

What You Will Be Doing

In this role you will lead and manage procurement and contracting processes in line with GIZ rules, regulations and guidelines. You will support projects and programmes across South Africa, Lesotho and Eswatini by ensuring timely, compliant and high-quality procurement, logistics and contracting services.

Responsibilities

• Procure goods, materials and equipment locally, regionally and internationally
• Issue invitations to tender and process orders in line with GIZ rules and regulations
• Arrange import and export of goods through customs
• Manage shipments to final end-user destinations
• Ensure procurement compliance with the German Supply Chain Diligence Act (LkSG)
• Monitor and maintain the business partner database and conduct market scouting
• Accept and inspect goods for quality assurance and manage defective goods processes
• Ensure correct inbound logistics, inspections, defect reporting and complaint resolution
• Manage importation processes including Incoterms, customs clearance and collection
• Manage end-to-end P2P processes in SAP
• Support asset registry and inventory management in coordination with the Finance Unit
• Ensure end users have visibility to track and trace shipments

Tasks

• Conduct market intelligence to ensure best quality offerings at the best price
• Organise and file documents in line with GIZ records management guidelines
• Maintain daily updates of filing systems including SharePoint and DMS
• Support preparation and shipping of boxes to Head Office for archiving
• Proactively inform projects and programmes of procurement status and delays
• Advise requestors and colleagues on complex procurement cases
• Undertake job-related training as required in agreement with management
• Perform additional administrative tasks as requested by the Head of Finance and Administration and the Head of Procurement and Contracting

Other Knowledge And Competencies

• Very good working knowledge of Information and Communication Technologies including Microsoft Office, MS Teams and SAP
• Very good knowledge of the English language. Knowledge of German is an added advantage
• Strong organisational skills with the ability to work independently and show initiative
• Good interpersonal, negotiation and time management skills
• Very good verbal and written communication skills and experience using various media
• Proven intercultural communication competence with a professional and cooperative working style
• Willingness to continuously scale up skills in line with role requirements

Application Process

• Applications must meet all qualification and experience requirements
• Submit a motivation letter of no more than 2 pages and a detailed CV of no more than 2 pages, including nationality
• Application for Procurement and Contracting Specialist
• Applications from women and historically marginalised groups are expressly welcomed
• Closing date for applications: 10 February 2026
• Only shortlisted candidates will be contacted
• Applications without a motivation letter will not be considered