Procurement Administrator

Emporium; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading supply chain firm in Gauteng is seeking a Procurement Administrator to manage vendor relations and oversee procurement processes. The ideal candidate will have a Matric and a Bachelor's degree in a relevant field, along with 2–3 years of experience. Key responsibilities include negotiating with suppliers, maintaining procurement records, and ensuring compliance with regulations. This role offers a chance to shape procurement strategies in a dynamic environment.

Qualifications

• 2–3 years experience as a procurement clerk and/or administrator in wholesale or retail.
• Experience with vendor management and supplier relationship building.
• Ability to ensure compliance with procurement policies and procedures.

Responsibilities

• Maintain and update a database of approved vendors.
• Negotiate terms and pricing with suppliers for competitive advantage.
• Ensure timely and accurate processing of purchase orders.

Skills

Strong understanding of procurement processes

Proficient in Microsoft Office Suite

Negotiation skills

Education

Matric / Grade 12 (NQF 4)

Bachelor's degree / B.Tech in Supply Chain Management or related field

Tools

ERP system

Job description

Procurement Administrator (Hardware Equipment / Industrial Supplies) – POS

• Area: Killarney Gardens, Cape Town
• Salary: R per month
• Required Experience: Matric / Grade 12 (NQF 4) is essential
• Preferred: Bachelor's degree / B.Tech in Supply Chain Management, Business Administration or related field
• 2–3 years experience as a procurement clerk and/or procurement administrator in a wholesale or retail environment
• Strong understanding of procurement processes, policies and best practices
• Proficient in Microsoft Office Suite
• Experience with an ERP system is required

Key Job Outputs

Vendor Management

• Maintain and update a database of approved vendors.
• Establish and maintain relationships with suppliers.
• Evaluate supplier performance and ensure compliance with contract terms.
• Conduct market research to identify potential suppliers.
• Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
• Negotiate terms and conditions with suppliers to secure competitive pricing and service.

Procurement Process Management

• Ensure timely and accurate processing of purchase orders.
• Negotiate prices with suppliers to achieve the best possible cost savings.
• Assist in the development and implementation of procurement policies and procedures.
• Ensure compliance with internal and external procurement regulations.
• Monitor and track orders to ensure timely delivery.

Compliance & Documentation

• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up-to-date procurement records and documentation.
• Assist in the preparation of reports and analysis on procurement activities.
• Ensure proper documentation of procurement activities for audit purposes.

Cost Control

• Identify and implement cost-saving opportunities.

Stakeholder Collaboration

• Collaborate with internal departments to understand their procurement needs.
• Provide support and guidance to staff on procurement policies and procedures.
• Resolve procurement-related issues and discrepancies.

Closing Date: 30 November

How to Apply

If you meet the above criteria and are ready to take your career to the next level, please send your updated CV to Use reference: Procurement Admin – POS. The subject line of your email.

Please Note: Should you not hear from us within 21 working days, kindly consider your application unsuccessful.

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