Procurement Administrator

Fidelity Services Group; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading service group in Gauteng is seeking a Procurement Administrator to handle various administrative tasks within the procurement department. Ideal candidates should have excellent computer skills, experience in procurement or administration, and be fluent in English. Knowledge of SAP is advantageous. This position is crucial for ensuring procurement processes run smoothly and efficiently.

Qualifications

• 2 – 3 years of experience in a procurement or administrative environment.
• Must have a valid Driver's Licence.
• Must own reliable transport.

Responsibilities

• Manage Capex e-mail and process quotations.
• Ensure compliance with financial procedures.
• Source new suppliers for price comparisons.
• Process requisitions on SAP.
• Follow up on outstanding deliveries.

Skills

Excellent computer skills

Fluent in English

Excellent administrative skills

Ability to work independently

Customer service skills

Education

Grade 12 – Matric

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

SAP

Job description

Vacancy : Procurement Administrator (CSA)
Vacancy exists for a Procurement Administrator at our Head Office (CSA) Branch in Helderkruin reporting to the Procurement Manager and Chief Procurement Officer.

The overall purpose of this position is to perform all administrative functions within the procurement department and reasonable requests from Management.

The position performs a variety of tasks related to managing information, processing information, providing feedback, communicating, analysing data, and Customer Service.

Minimum Requirements

• Grade 12 – Matric.
• No Criminal Record or any pending cases.
• 2 – 3 Years of experience in a procurement or administrative environment.
• Excellent computer skills with good knowledge of Microsoft Outlook, Excel and Word.
• Working knowledge of SAP advantageous.
• Excellent administrative skills.
• Fluently communicate in English with excellent verbal and written communication skills.
• Familiar with various field concepts, practices and procedures.
• Ability to liaise professionally with personnel and customers at all levels.
• Ability to work independent of supervision and under pressure.
• Must have a valid Driver's Licence.
• Must own reliable transport.
•

Job Specification

Key Performance Areas (not exhaustive):

• Capex e‑mail – Print all Capexes sent to the “Capex e‑mail” daily.
• Load all new Capexes on the Capex tracker spreadsheet.
• Distribute new Capexes to relevant procurement administrators.
• Ensure compliance as per the financial procedures for each capex – signatories per LOA and supporting documents are attached.
• All of Capex purchases load on ICBM.
• Source new suppliers or time‑to‑time for price comparisons and alternatives.
• Ensure at least two quotations attached to all Capexes.
• Liaise with customers and suppliers politely.
• Process requisition on SAP.
• Asset numbers – obtain from Asset Department.
• Fleet numbers – acquire from Fleet Department.
• Branding – get the requirements from customer and send to branding dept.
• Place order with the branding company.
• Manual orders created and sent to suppliers occasionally. SAP orders created when ICBM open – when no manual order required,s SAP order created and sends to supplier and customer.
• Confirm current stock, expected delivery date or lead times – report to procurement manager and customer.
• Follow up with outstanding deliveries daily – provide feedback to manager and customer.
• Motor Vehicle Lic…
• Vehicle purchases – submit copy of MVL's to the fleet department within 7 days after delivery.
• Save savings in a spreadsheet and deliver to manager each month.
• If required goods within 3 days local delivery – communicate to manager and customer.
• Check deliveries prior to sign for the goods.
• Distribute goods to customer – deliver within 12 hrs.
• Contact IT right away if delivery arrived.
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• Prepare all documentation for ABSA contracts, send to approval etc.
• Submit all invoice and documents to finance department.??
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