Procurement Administrator

Joblink Placement; Cape Town; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A recruitment agency is looking for a Procurement Administrator to manage purchasing activities and vendor relationships. The ideal candidate will have a Matric certificate and a bachelor's degree in Supply Chain Management or Business Administration. Key responsibilities include overseeing the procurement process, negotiating with suppliers, and maintaining procurement records. This position requires strong communication skills and at least 3 years of experience in procurement.

Qualifications

• 3 years' experience as a procurement clerk or procurement administrator.
• Strong understanding of procurement policies and best practices.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Manage purchasing activities and maintain vendor relationships.
• Ensure compliance with procurement regulations.
• Identify and implement cost-saving opportunities.

Skills

Procurement processes

Vendor management

Cost control

Strong communication skills

Time management

Education

Matric / Grade 12 (NQF 4)

Bachelor's degree / B.Tech in Supply Chain Management or Business Administration

Tools

Microsoft Office Suite

ERP system

Job description

Introduction

Job overview: My client in the Engineering Suppliers industry is looking for a Procurement Administrator to join their team in Killarney Gardens.

You will be responsible for managing and overseeing various aspects of the procurement process within the company.

The role involves managing purchasing activities, maintaining vendor relationships, and ensuring the efficient and cost‑effective acquisition of goods and services.

Duties & Responsibilities

Vendor Management

• Maintain and update a database of approved vendors.
• Establish and maintain relationships with suppliers.
• Evaluate supplier performance and ensure compliance with contract terms.
• Conduct market research to identify potential suppliers.
• Evaluate supplier proposals and select appropriate vendors based on quality, cost, and delivery performance.
• Negotiate terms and conditions with suppliers to secure competitive pricing and service.

Procurement Process Management

• Ensure timely and accurate processing of purchase orders.
• Negotiate prices with suppliers to achieve the best possible cost savings.
• Assist in the development and implementation of procurement policies and procedures.
• Ensure compliance with internal and external procurement regulations.
• Monitor and track orders to ensure timely delivery, compliance and documentation.
• Ensure compliance with procurement policies and procedures.
• Maintain accurate and up‑to‑date procurement records and documentation.
• Assist in the preparation of reports and analysis on procurement activities.
• Ensure proper documentation of procurement activities for audit purposes.

Cost Control

• Identify and implement cost‑saving opportunities.

Stakeholder Collaboration

• Collaborate with internal departments to understand their procurement needs.
• Provide support and guidance to staff on procurement policies and procedures.
• Resolve procurement‑related issues and discrepancies.

Desired Experience & Qualification

Knowledge, Skills and Experience

• Matric / Grade 12 (NQF 4) is essential.
• Bachelor's degree / B.Tech in Supply Chain Management, Business Administration or related field preferred.
• – 3 years' experience as a procurement clerk and / or procurement administrator in a wholesale or retail environment.
• Strong understanding of procurement processes, policies and best practices.
• Proficient in Microsoft Office Suite.
• Experience with an ERP system is required.

Behavioral Competencies / Personal Characteristics

• Ability to work under pressure and meet deadlines.
• Good verbal and written communication skills.
• Ability to work independently and within a team.
• Excellent time management skills.
• Exceptional administrative skills.
• Proactive and adaptable qualities.