Procurement Administrator

Chainlink Recruitment; Boksburg; On-site; ZAR 300 000 - 450 000; Full time

Job summary

A recruitment agency seeks a Procurement Administrator in Boksburg, South Africa. The ideal candidate will have a Diploma in Supply Chain, preferably with 2-5 years of procurement experience. Responsibilities include managing supplier contracts, maintaining procurement records, and ensuring compliance with policies. Applicants should have strong Excel skills and knowledge of ERP systems, alongside the ability to work independently in a fast-paced environment. This position offers the opportunity to contribute to procurement efficiencies and document management.

Qualifications

• Minimum 2-5 years' experience in procurement administration.
• Manufacturing or engineering experience advantageous.
• Knowledge of procurement processes and controls.

Responsibilities

• Create and maintain purchase orders in ERP systems.
• Ensure adherence to procurement policies and controls.
• Support buyers and pricing analysts with data and administration.

Skills

Strong Excel and reporting skills

Vendor relationship management

Strong communication and problem-solving ability

Ability to work under pressure

Education

Diploma or Certificate in Supply Chain, Procurement, or Business Administration

Matric/Grade 12

Tools

ERP system

Excel

Job description

Qualifications and Experience

• Matric/Grade 12.
• Diploma or Certificate in Supply Chain, Procurement, or Business Administration
• Minimum 2-5 years' experience in procurement administration
• Manufacturing or engineering experience advantageous
• ERP system knowledge
• Strong Excel and reporting skills
• Vendor relationship management
• Understanding of procurement policies and controls
• Ability to work under pressure
• Strong communication and problem-solving ability
• Effective cross-functional collaboration with Engineering, Aftermarket and Production teams.
• Ability to work independently, prioritise tasks, and meet deadlines
• Ethical and transparent behaviour at all times.
• Must be able to follow structured processes and respect cross functional boundaries. Strong administrative and organisational skills
• High attention to detail and data accuracy
• Knowledge of procurement processes and controls
• Excel and ERP system proficiency
• Strong communication and coordination skills

General

• The Procurement Administrator provides administrative, contractual, and compliance support to the Procurement function, ensuring accurate supplier data, contract management, pricing updates, and regulatory compliance (ISO).

Duties and Responsibilities

• Create and maintain purchase orders in ERP systems
• Ensure purchase orders align with approved pricing and contracts
• Maintain and review supplier contracts, pricing agreements, and amendments
• Track contracts, agreements and SLA for expiry dates and manage renewals
• Ensure up-to-date pricing and all supplier data are captured in ERP systems
• Maintain supplier master data and all onboarding documentation
• Manage BBEEE certificates, tax clearance, and compliance records
• Prepare procurement reports and audit documentation
• Support buyers and pricing analysts with data and administration
• Ensure adherence to procurement policies and controls
• Always adhere to the Code of Ethics with all purchases.
• Identifying cost-saving opportunities through alternative sourcing and vendor innovation.
• ISO 9001 documentation discipline and B-BBEE procurement recognition.
• Accuracy of procurement and supplier data
• Contract and pricing data integrity
• Compliance with BBEEE and regulatory requirements
• Audit outcomes related to procurement documentation
• Integrity of all upkeeping of current and relevant information
• Always Assist Management and the Procurement Team with any ad hoc projects and requests.