Procurement Administator

Bidvest Facilities Management; Gauteng; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading facilities management company in Gauteng is looking for a skilled individual to manage vendor documents and administrative tasks within the Procurement department. This role requires proficiency in master data management, advanced Excel skills, and the capacity to prepare necessary reports. Candidates should have relevant purchasing experience and a diploma in procurement or purchasing.

Qualifications

• 2-3 years purchasing and master data management experience.
• Basic understanding of Health & Safety is required.
• Master Data Management knowledge.

Responsibilities

• Manage Vendor Document, Transformation and General Administrative tasks.
• Upload all relevant master data on SAP and other approved systems.
• Prepare and manage required reports for Procurement.

Skills

Proactive

Negotiation Skills

Advanced Excel

Report writing

Education

Grade 12 (Matric)

National Diploma: Procurement / Purchasing

CIPS

Tools

SAP

Excel

Word

PowerPoint

Job description

ROLE PURPOSE

This role is responsible for managing Vendor Document, Transformation and General Administrative tasks in the Procurement department.

Buying activities may also form part of this role depending on business needs and requirements.

MAIN OUTPUTS

• Upload all relevant master data on SAP and other approved systems
• Manage master data quality by following the approved master data management processes and guidelines
• Ensure master data management processes and guidelines remain up to date and relevant
• Gather all required documents required for Procurement and the master data files
• E.g. vendor registration documents
• Register all vendors onto SAP and other approved systems
• Ensure that documents with expiry dates and those that need to be updated on a regular basis are managed and remain updated
• Educate the rest of supply chain, suppliers, and customers on master data requirements and standards
• Prepare and manage required reports for Procurement and the business
• Execute all administrative tasks related to Bidvest Facilities Management's B-BBEE Scorecard for the ESD element
• Ensure that all supplier documents received are compliant with Governance requirements
• General administrative tasks as required by the Procurement Relationship Manager or Executives

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

• Grade 12 (Matric)
• National Diploma: Procurement / Purchasing
• CIPS and others would be an advantage
• 2-3 Years purchasing and master data management experience
• Master Data Management
• B-BBEE Codes
• Report writing
• Advanced Excel, Word, PowerPoint, SAP, Internet
• A basic understanding of Health & Safety is required

FUNDAMENTAL COMPETENCIES

• TFMC RITCH Values - Respect, Integrity, Trust, Consideration, Honesty
• Proactive
• Adaptable
• Planner / Organizer
• Self-starter that's Deadline Driven
• Listening skills
• Mentor
• Decisive
• Professional
• Structured with attention to detail and accuracy
• Analytical
• Innovative problem solving skills
• Ability to multi-task
• Collaborative team player, work co-operatively, and share responsibility with others
• Exceptional Negotiation Skills
• Able to handle pressure
• Excellent written and verbal communication skills are essential