Pre-Authorization Data Coordinator - Est Hours (Remote)

Ista Solutions; Polokwane; Remote; ZAR 150 000 - 200 000; Full time

Job summary

A leading BPO company in South Africa is seeking a Pre-Authorization Data Co-ordinator to support healthcare marketing for a US client. The role involves data entry, maintaining accuracy across multiple nursing home facilities, and generating essential documentation. Ideal for someone organized and detail-oriented, this full-time position offers the opportunity to work independently in a dynamic environment.

Qualifications

• Prior experience in data entry or administrative support is preferred.
• Strong attention to detail and data accuracy.
• Comfortable with electronic systems and quick to learn new programs.

Responsibilities

• Review building data and organize it into structured information.
• Prepare comprehensive attachments for nursing home facilities.
• Generate marketing spreadsheets from building data.
• Create enrolled lists by extracting patient information.
• Compile and distribute email packages for nursing facilities.
• Update databases with eligible individuals' information.
• Manage multiple nursing home facilities with attention to detail.

Skills

Attention to detail

Organizational skills

Data entry experience

Ability to work independently

Job description

OverviewISTA Personnel Solutions South Africa is a dynamic and fast-growing BPO company based in South Africa, specializing in providing top-tier operational support to U.S.-based companies.

We are not a recruitment agency—we are a dedicated extension of our clients' teams, delivering high-quality service with precision, efficiency, and a personal touch.

We are seeking a Pre-Authorization Data Co-ordinator for our US-based client providing dental care to residents in nursing home facilities.

The role is focused on data entry and accuracy, supporting the team in turning facility data into usable resources for the marketing department.

Responsibilities

• Review full building data provided by Krystal DMS and organize it into structured information on eligibility and current / past patient enrolment.
• Prepare a comprehensive building attachment for each nursing home facility to share with the assigned representative.
• Generate a marketing spreadsheet by processing building data through the AHCA portal to confirm eligibility.
• Create an enrolled list by extracting currently enrolled patients / individuals from the database.
• Pile all required materials (building attachment, marketing spreadsheet, enrolled list, and authorization form) into a complete email package for each nursing home facility and distribute to the representative and direct supervisor.
• Update the database by opening enrolments for all eligible individuals and ensuring the representative has access to uploaded face sheets, POA contact information, and other relevant eligibility details.
• Maintain accuracy and attention to detail while managing multiple nursing home facilities simultaneously.

Requirements

• Prior experience in data entry, administrative support, or healthcare-related roles is preferred but not required.
• Strong attention to detail with the ability to maintain accuracy and consistency across large datasets.
• Comfortable working with electronic systems and able to learn new computer programs quickly.
• Strong organizational skills with the ability to manage multiple nursing home/healthcare facilities and priorities at once.
• Ability to follow structured processes and ensure all required documentation is complete.
• Professionalism in handling sensitive information with confidentiality.
• Dependent, task-focused, and able to work independently while supporting the team.

Job Details

Seniority level: Entry level

Employment type: Full-time

Job function: Administrative

Industries: IT Services and IT Consulting