Pre-analytical Clerk & Data Capturer

JDJ Diagnostics; Potchefstroom; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A diagnostics lab in Potchefstroom is searching for a Pre-analytical Clerk - Data Capturer skilled in administrative duties and computer literacy. The role requires a minimum of 3 years of experience, with responsibilities including processing samples, handling queries, and monitoring stock levels. Candidates should be available immediately and able to work shifts. Clear communication and customer orientation are essential for effective interaction with medical professionals and clients.

Qualifications

• At least 3 years of experience in administrative work.
• Post grade 12 software experience is an advantage.
• Able to work shifts with own reliable transport.
• Available immediately.

Responsibilities

• Sort and distribute samples according to SOPs.
• Process sample registration and queries per SOPs.
• Ensure timely dispatch of specimens.
• Handle administrative queries and customer complaints.
• Monitor stock levels and order additional materials.

Skills

Computer literate

Organisational policy procedures

Ability to cope with nervous / distressed patients

Interpersonal skills

Customer Orientation

Education

Grade 12

Tools

Laboratory information systems experience

Job description

About the job Pre-analytical Clerk - Data Capturer

Description: JDJ Diagnostics is looking for a dynamic and mature individual who must be computer literate and have at least 3 years of experience in administrative work for our laboratory.

Requirements

• Grade 12
• Post grade 12 software experience an advantage.
• Able to work shifts with own reliable transport
• Available immediately
• Computer literate with Laboratory information systems experience
• Organisational policy procedures
• Ability to cope with nervous / distressed patients
• Ability to work in a pressured environment
• Ability to work as part of a team
• Adherence to company dress code
• Communication
• Confidentiality / Sensitivity
• Customer Orientation
• Empathy and patience
• Flexibility
• Interpersonal skills
• Business numeracy

Responsibilities

• Administers sorting and distribution of samples according to set standard operating procedures.
• Processes sample registration and queries according to set standard operating procedures.
• Ensures dispatching of specimens for processing in accordance with prescribed standard operating procedures including handling queries in line with prescribed turnaround time.
• Handles and refers administrative queries and customer complaints to ensure timely resolution of queries and responses to complaints.
• Responsible for samples being tracked into the lab via couriers and sisters.
• Investigates bottleneck in pre-analytical laboratory processes and ensure timely resolution of challenges.
• Ensures basic housekeeping in own working area, including suitable cleaning and preparation of equipment according to set standard operating procedures.
• Monitors stock levels and orders additional stock to ensure the availability of required materials at all times and ensure delivery of stock to the department.
• Represents the organisation by applying the principles of customer care in the medical pathology field and interacts professionally and ethically with medical professionals, clients and staff.
• Receives cash from couriers, sisters and depots and ensures banking of monies in accordance with relevant standard operating procedures.
• Reports incidents, generate customer complaints and be solution orientated. Document and action tasks on the laboratory information management system in compliance with relevant organisational policy.
• Prepares and scans patient forms onto laboratory scanning system and resolves the scanning incompletes according to set standard operating procedures.
• Responsible for adhering to company uniform protocols as set standard operating procedures.
• Liaising with medical aids via email / telephone.