Postgraduate Research Coordinator & Admin Lead

CUADS UFS; Bloemfontein; On-site; ZAR 465,000 - 585,000; Full time

Benefits offered by this job

Pension scheme

Medical aid scheme

Group life insurance

Housing allowance

Leave and sick leave

Service bonus

Study benefits

Job summary

The University of the Free State invites applications for a Research Coordinator (post level 10/11) in the Faculty of Natural and Agricultural Sciences. The role focuses on coordinating postgraduate academic processes, managing research administration, and supporting examination workflows.

The position requires a relevant Bachelor's degree or higher and at least two years of experience in academic administration or research support.

Qualifications

• Bachelor's degree or advanced diploma on NQF Level 7.
• Minimum of two years of relevant experience in academic administration or research coordination within higher education.

Responsibilities

• Coordinate and administer postgraduate academic processes (applications, registrations, progression, orientation, appeals, theses, examinations, graduations).
• Manage postgraduate research administration (title registrations, approvals, data capturing, submission tracking, examination processes, ethical clearance, reporting).
• Coordinate master's and doctoral examination processes (examiner appointments, credential verification, reports, corrections, electronic submissions).
• Provide administrative guidance to postgraduate students and staff on research requirements and compliance.
• Coordinate faculty research activities and events (3MT, conferences, workshops, training).
• Support governance via committees (ethics, research, and related).
• Liaise with leadership, departments, libraries, international office, funding bodies and partners.
• Manage postgraduate information systems, records, deadlines and reports.
• Coordinate research leave, internationalisation and engaged scholarship activities.
• Administer bursaries, funding, payments and invoices per financial policies.
• Coordinate external examiners and arbitrators per HR policies.
• Identify opportunities to improve postgraduate research administration processes.

Skills

Results Orientation

Strategic Thinking

Business Acumen

Leading

Building Coalitions

MS Office

Education

Bachelor's degree or higher (NQF Level 7)

Tools

MS Office

Job description

The University of the Free State invites applications for a Research Coordinator (post level 10/11) in the Faculty of Natural and Agricultural Sciences. The role focuses on coordinating postgraduate academic processes, managing research administration, and supporting examination workflows.

The position requires a relevant Bachelor's degree or higher and at least two years of experience in academic administration or research support.