Portfolio Manager Assistant

Sanlam Limited; Umhlanga Rocks; On-site; ZAR 650,000 - 900,000; Full time

Job summary

Sanlam Private Wealth in South Africa seeks a Portfolio Administrator to support Portfolio Managers with client documentation, reports and account openings. You will coordinate meetings, prepare reviews and monitor cash and settlements for both local and offshore investments.

The ideal candidate has tertiary qualifications, 5+ years in private client or stock-broking environments, and strong MS Office and JSE BDA system knowledge.

Qualifications

• Tertiary and/or industry related qualification.
• 5+ years’ experience in the same or similar role.
• Knowledge of private client processes and stock-broking environment.

Responsibilities

• Coordinate Portfolio Manager calendar, client meetings and reviews.
• Prepare reports, track progress and ensure timely client engagements.
• Collate onboarding documentation and manage end-to-end account openings.
• Assist PMs in preparing tailored client proposals.
• Monitor debit balances and review weekly cash reports.
• Execute client instructions including transfers for local and offshore investments.
• Verify and execute all local and offshore trades and bond trades.

Skills

High accuracy

Communication skills

Multitasking

Organised

MS Office

JSE BDA knowledge

Education

Tertiary qualification

Tools

MS Office

JSE BDA system

Job description

Sanlam Private Wealth crafts customised investment portfolios for high net worth private clients, charitable institutions, trusts and corporate entities.

With assets under management and administration of more than R240 billion, we offer a comprehensive and integrated suite of wealth management solutions. These include equity, retirement and offshore investment portfolios, fiduciary and tax services, an equity-backed finance offering, a global stockbroking service and derivatives trading.

At Sanlam Private Wealth, our clients are at the core of everything we do. For this reason, we employ people with passion – individuals who thrive in an entrepreneurial, high-energy environment.

Sanlam Private Wealth is part of the Sanlam Investment Group – the largest, most diversified investment firm in South Africa, with a growing footprint on the African continent and in India.

What will you do?

• Coordinate Portfolio Manager (PM) calendar, including scheduling client meetings and reviews
• Drive the client review cycle by preparing reports, tracking progress, and ensuring timely client engagements
• Collate onboarding documentation, perform quality checks on Medium and High Risk accounts, and manage the end-to-end account opening process
• Assist PMs in preparing tailored client proposals
• Monitor and manage debit balances in collaboration with PMs
• Review weekly cash reports and alert PMs to large cash balances for implementation
• Collate Corporate Actions with Portfolio Managers and clients
• Execute client instructions including redemptions, Section 14/37/42 transfers, ad hoc transactions, and switches for both local and offshore investments
• Verify and execute all local and offshore trades
• Execution of all FX Expat and Repat offshore orders
• Allocate all local trades accurately
• Implement and monitor bond trades
• Track orders and ensure corrections are made prior to settlement

What will make you successful in this role?

• Experience within Private Wealth Industry
• High level of accuracy
• Excellent communication and interpersonal skills

Qualification and experience

• Tertiary and/or industry related qualification
• 5+ years’ experience in the same or similar role
• Basic understanding of the Private Client business and the stock-broking environment preferable

Knowledge and skills

• Working knowledge of BDA an advantage
• Knowledge of private client processes and procedures
• Knowledge of the back office functioning an advantage
• Strong computer literacy skills in MS Office and JSE BDA system knowledge essential
• Strong verbal and written communication skills with the ability to liaise with clients and financial service providers / institutions effectively and respond to queries and deal with complaints in a calm and rational manner
• Good telephonic manner
• A highly organised and efficient individual who can multitask, work well under pressure and who is deadline driven
• Systems oriented with high attention to detail and the ability to follow policies and procedures
• A proactive, service-oriented individual who uses their initiative to ensure excellent service and that performance is always of a high standard
• A highly honest and ethical individual who is confidential and discreet
• Comfortable with a corporate culture and able to conduct oneself professionally

Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and achieving great things. We pride ourselves in helping our employees to realise their worth.

Through its business clusters – Sanlam Personal Finance, Sanlam Emerging Markets, Sanlam Investments, Sanlam Corporate, Santam, Mi-way, as well as the Group Office – the Sanlam Group provides many opportunities for growth and development.

Our commitment to transformation

The Sanlam Group is committed to transformation and embracing diversity, and our employment equity plan and targets will be considered as part of the recruitment process. This commitment is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce, representative of the demographics of our society as well as people with disabilities.