POD / Admin Clerk - Logistics

ARVO; Stellenbosch; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading logistics company is seeking a detail-oriented POD / Admin Clerk in Kraaifontein. Responsibilities include processing Proof of Delivery documents, maintaining records, and supporting administrative functions to ensure smooth operations. Ideal for candidates with experience in logistics administration, strong attention to detail, and proficiency in MS Office. This full-time position offers a salary of R18,000 – R25,000 monthly.

Qualifications

• Proven experience in administration, preferably within logistics or supply chain.
• Strong attention to detail and accuracy in data capturing.
• Excellent organisational and time management skills.
• Good communication skills for liaising with internal teams, drivers, and clients.
• Proficiency in MS Office (Excel essential).
• Ability to work in a fast-paced environment and meet tight deadlines.
• Experience with logistics systems or ERP software (advantageous).

Responsibilities

• Collect, verify, and capture POD documents accurately and timeously.
• Ensure PODs are returned, scanned, and filed according to company procedures.
• Liaise with drivers and customers to resolve missing or incomplete documentation.
• Maintain accurate records of deliveries and PODs for billing and audit purposes.
• Assist with data entry, invoicing support, and general administration.
• Provide reports to operations and finance teams as required.
• Handle queries related to PODs, delivery discrepancies, and customer documentation.
• Support the wider operations team with administrative tasks.

Job description

Job Specification: POD / Admin Clerk

Location: Kraaifontein
Industry: Logistics
Employment Type: Full-time
Salary: R18,000 – R25,000 per month depending on experience

About the Role

Our client, a leading logistics company, is seeking a detail-oriented and proactive POD / Admin Clerk to join their operations team. The successful candidate will be responsible for processing Proof of Delivery (POD) documents, maintaining accurate records, and supporting administrative functions to ensure the smooth flow of operations.

Key Responsibilities

• Collect, verify, and capture POD documents accurately and timeously.
• Ensure PODs are returned, scanned, and filed according to company procedures.
• Liaise with drivers and customers to resolve missing or incomplete documentation.
• Maintain accurate records of deliveries and PODs for billing and audit purposes.
• Assist with data entry, invoicing support, and general administration.
• Provide reports to operations and finance teams as required.
• Handle queries related to PODs, delivery discrepancies, and customer documentation.
• Support the wider operations team with administrative tasks.

Who Should Apply

This role is ideal for someone who:

• Enjoys working with documentation and maintaining order.
• Has a strong eye for detail and accuracy.
• Thrives in an administrative support role within a busy logistics environment.
• Wants to contribute to smooth operations by ensuring proper documentation and record-keeping.

Requirements

• Proven experience in administration, preferably within logistics, supply chain, or transport.
• Strong attention to detail and accuracy in data capturing.
• Excellent organisational and time management skills.
• Good communication skills for liaising with internal teams, drivers, and clients.
• Proficiency in MS Office (Excel essential).
• Ability to work in a fast-paced environment and meet tight deadlines.
• Experience with logistics systems or ERP software (advantageous).

Key Competencies

• High attention to detail with a methodical approach.
• Strong problem-solving skills.
• Ability to multitask and prioritise effectively.
• Team player with a willingness to assist where needed.
• Reliable and self-motivated.

Education & Experience

• Matric or equivalent qualification required.
• Further studies in administration, logistics, or supply chain (advantageous).
• Minimum 1–2 years’ experience in an admin or POD-related role.