Plant Administrator

The South African Breweries Ltd; Polokwane; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A leading beverage company in Polokwane is looking for an Administrative Assistant to provide support in managing office operations, scheduling meetings, and maintaining good relationships with stakeholders. Candidates should have a degree and experience in a manufacturing environment, along with strong communication and problem-solving skills. This role offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum of 1 year experience in a manufacturing environment.
• Trained in advanced computer applications.
• Valid driving license is a bonus.

Responsibilities

• Provide administrative support to management.
• Front desk management and visitor handling.
• Maintain effective record-keeping and filing system.

Skills

Excellent Communication skills

Problem solving

Negotiation skills

General office skills

Education

Good degree from an accredited institution

Tools

COSWIN

SYPRO

SAP

Flow centric

Job description

Key Purpose

of this role is to provide administrative support.

Key Outputs and Responsibilities

• Front desk management
• Effective and timely handling of office visitors and maintain a register.
• Maintain good customer care / relationships between stakeholders and the Company.
• Call handling & screening.
• Manage access to the PM / HOD / Manager's office (only authorized access / safe keeping of keys).
• Have digital savvy and skills for basic and advanced Microsoft and software Secretarial Matters
• Prepare minutes for the PM / HOD / Manager
• Draft company memos and letters as directed / requested.
• Maintain efficient record keeping & filling system.
• Manage PM / HOD / manager's Incoming & outgoing mail / messages.
• Keep a contacts database of key stakeholders.
• Ensuring office cleanliness / Housekeeping / 5s Administrative Services
• Efficient and proper handling of company visitors from abroad in matters relating to letters of invitation, travel (pickups & drop-off for airport & office) and accommodation bookings.
• Book, confirm & Process payments for PM / HOD / Manager & their families' Air travel, Car hires, Hotel bookings, visa applications.
• Ensure consistent availability of office supplies (Stationery & refreshments)
• Arrange & book for meetings, conferences, Reviews - Dates; times and ensuring timely and appropriate facilities (venue) and refreshments.
• Ensure all office equipment (e.g. printers, projectors) is in good working condition.
• Handle any department arrangements around Birthdays; Anniversaries; births; deaths.
• Manage PPE receipts and issuing.
• Filling & safe custody of company documentsBudgets & Spend Analysis
• Prepare and / or contribute to the preparation of the plant's budget.
• Manage the departmental spend – ensuring costs are posted to the correct codes; handle postings in flow centric; raise GRNs, update Q-docs & follow-up on payments.
• Where required – prepare and present updates on PM's departmental spend.
• Follow up and process all Housing bills (Rent, Electricity, Water, and Refuse).
• Process all outstanding accountabilities for the PM / HOD / Manager
• Where applicable process & ensure that all inter - company recharges are done.Drivers & Vehicles
• Manage the departmental drivers (Goals, Schedules, CAP, Leave, Overtime)
• Process Drivers claims in system (carwash, transport refunds, lunch).
• Keep a log of all department / pool vehicle mileage and maintenance.VPO
• Actively participate in driving VPO routines for the plant
• Support in compiling VPO reports & updates.General
• Other duties as may be assigned from time to time.

Minimum Requirements

• A good degree from an accredited institution.
• Valid driving license is a bonus.
• General office skills practice, Secretarial and administrative practice.
• Trained in advanced computer applications (COSWIN, SYPRO, SAP, Flow centric).
• Minimum of 1year experience in a manufacturing environment
• Excellent Communication skills
• Knowledge of problem solving and negotiation skills

Additional Information

BAND : XI

Internal applicants require Line manager approval.

Please note that only shortlisted applicants will be contacted.

SAB is an equal opportunity employer, and all appointments will be made in-line with SAB employment equity plan and talent requirements.