Pharma Sales

Bayer; Gauteng; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A global pharmaceutical company in Gauteng seeks an Assistant for the Pharma Sales & Business Support team. The role involves administrative support, managing logistics for meetings, and ensuring compliance with regulations. Ideal candidates will have Matric, a secretarial diploma, proficiency in Microsoft Office, and strong communication skills. Flexibility and the ability to work under pressure are essential. This is a regular full-time position with opportunities for growth.

Qualifications

• Experience in an executive, office management, secretarial position.
• Ability to gather and organize complex data from multiple sources.
• Proficient in English (written & spoken) with strong writing skills.

Responsibilities

• Provide administrative support to the Pharma business.
• Coordinate travel arrangements and maintain compliance documents.
• Assist with customer queries and manage meeting logistics.

Skills

Microsoft Excel

Strong Communication

Interpersonal skills

Education

Matric

Secretarial diploma or Diploma in Business Administration

Tools

Veeva

LinUP

SmartBuy

SAP

Tableau

Job description

Pharma Sales & ROSA - Business Support Job purpose : The Assistant plays a crucial role in providing administrative and secretarial support to the Pharma businessMajor tasks and responsibilities : Provide administrative and secretarial support to The Pharma business.Administer the requisitioning and purchasing process for Sales Chapter and assist other Chapters when required.

Create purchase order requisitions (SmartBuy, LinUP, SAP, EF Services) for the entire sales chapter covering but not limited to venue hire, hospitality, honorariums, sponsorship paymentsAssist and co-ordinate arrangements for external and internal meetings, conferences, congresses, overseas meetings, CPD meetings and other related business functionsUpdate and maintain the sales department's documentation and databases Administer & maintain efficient control documents required for Corporate ComplianceEnsure that all activities are in accordance with the South African Marketing Code of conduct and Bayer compliance standardsEnsure corporate compliance requirements are adhered to.Coordinate travel arrangements for colleagues in the Sales Chapter and assist other Chapter Heads where requiredDeputise for other Assistants in their absenceProvide guidance in creating Veeva Events.Follow up and track Veeva events submitted by Pharma Salesforce employees ensuring timely approval and signed agreementsAssist colleagues with enquiries / quotes for venues and hospitality for various types of HCP meetings.Perform a check list on all requirements for HCP meetings (E.g. banners, materials, tablecloths, pens and notebooks)Submits applications for CPD accreditation for scientific events.Third Party Due Diligence (TPDD) – Initiate and renew Third Party Due Diligence.Maintain a register of when the TPDD needs to be renewed.Maintain a register of all joint wholesaler log agreementsExtract various reports from Tableau for Sales Chapter colleagues (If requested) E.g. sales force sales, IQVIA market shares and Veeva CRM related reportsAssist with any other reasonable business-related tasks.Ensure full compliance with Pharmacovigilance (PV) requirements by promptly reporting all adverse events, product quality, product technical complaints, and other safety-related information received from healthcare professionals or consumers to the relevant internal department in accordance with company procedures.Adhere to Local / International compliance codes, local laws and policies.Provide assistance with customer queries received via email or telephone by addressing them directly where possible, or by referring the query to the appropriate stakeholders or departments best equipped to assist.

Work Relations : Internal : Pharma Chapter Head and Pharma colleaguesMedical, Pharmacovigilance, Learning and Development ManagerHuman ResourcesCustomer Relations & IT, FinancePharma AssistantsAll other support functions E.g., Finance, Warehouse, Legal, Procurement, Corporate Communications, Market AccessExternal : CustomersSuppliers

Qualifications & Competencies : Matric essential; Secretarial diploma or Diploma in Business Administration an advantageMicrosoft Excel, PowerPoint, Word Experience with internal Bayer systems such as Veeva, Linup, SmartBuy, SAP, Tableau, LPCx Service Portal, Microsoft Identity Manager essential.

Professional business writing skillsProven track record in an executive, office management, secretarial position.

Figure-orientated, strong on Excel Driver's License Ability to work under pressure and be flexibleAbility and passion in understanding the core of the business.Must be able to multi-task, work under pressure and work after hours when required.Strong Communication and coordination skills.

Good English (Written & Spoken)Excellent interpersonal skills with the ability to gather and organize complex data and information from multiple sources and parties Ability to work well with all levels of internal management and staff, as well as outside clients and vendors.Live the DSO Behaviours : Mission focus – Health for all and Hunger for NoneFocus on outcomesCollaborate with AccountabilityCo-Create for CustomersBe our best selves and include othersAct, learn fast and evolve

Application Period : 8 October October

• Reference Code : Division : Pharmaceuticals Location : South Africa : Gauteng : Midrand Functional Area : Marketing Position Grade : E11 Employment Type : Regular Work Time : Standard

Bayer welcomes applications from all individuals, regardless of race, national origin, gender, age, physical characteristics, social origin, disability, union membership, religion, family status, pregnancy, sexual orientation, gender identity, gender expression or any unlawful criterion under applicable law.

We are committed to treating all applicants fairly and avoiding discrimination.