Personal Assistant To The Acting Chief Executive Officer

Minetec Smart Mining; Gauteng; On-site; ZAR 600 000 - 750 000; Full time

Job summary

A mining technology company in Sandton is seeking a Personal Assistant to the Acting CEO. The role involves providing professional administrative support, maintaining confidentiality, and managing multiple tasks effectively. Candidates should have 3+ years of experience and proficiency in MS Office. This position is critical for the efficient functioning of the CEO's office.

Qualifications

• At least 3 years of proven experience as a Personal Assistant or Executive Assistant.
• Ability to handle sensitive information with professionalism.

Responsibilities

• Provide professional support to the Acting CEO.
• Maintain confidentiality of all information.
• Coordinate conference, event, and travel arrangements.

Skills

Proficiency in MS Office Suite

Excellent written and verbal communication skills

Organizational skills

Interpersonal and stakeholder engagement skills

Attention to detail

Education

Relevant diploma/degree in Office Administration or Business Management

Job description

Personal Assistant to the Acting Chief Executive Officer

Position Overview

The Company hereby invites suitably qualified and experienced candidates to apply for the position of Personal Assistant to the Acting Chief Executive Officer (CEO). The incumbent will be responsible for providing professional, efficient, and confidential administrative and executive support to the Acting CEO, thereby ensuring the effective functioning of the Office of the CEO.

Key Responsibilities

• Preparing documentation, presentations, and relevant information in advance of meetings.
• Creating, maintaining, and updating electronic databases, spreadsheets, and logs.
• Conducting research and collating information to support reporting requirements.
• Drafting, proofreading, editing, and distributing correspondence, memoranda, and reports.
• Processing all incoming and outgoing correspondence and materials for the Acting CEO.
• Preparing agendas, circulating notices, attending meetings, recording minutes, and providing support to attendees as required.
• Executing projects and initiatives independently as delegated by the Acting CEO.
• Acting as the primary communications link between the Office of the CEO and internal / external stakeholders.
• Providing administrative support on matters relating to purchasing, procurement, and personnel.
• Establishing, organising, and maintaining filing and record-keeping systems in line with Company standards.
• Maintaining the highest level of confidentiality in respect of all information processed through the CEO's office.
• Assisting other departments as may reasonably be required.
• Coordinating conference, event, and travel arrangements.

Minimum Requirements

• A relevant diploma / degree in Office Administration, Business Management, or a related field.
• At least 3 years' proven experience in a Personal Assistant or Executive Assistant role, preferably at an executive level.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and advanced administrative systems.
• Excellent written and verbal communication skills.
• Demonstrated organizational skills, with the ability to prioritize and manage multiple tasks effectively.
• Professional discretion and the ability to handle sensitive information with confidentiality.
• Strong interpersonal and stakeholder engagement skills.
• Attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• High levels of integrity, accountability, and professionalism.

Application Process

Interested applicants are invited to submit a comprehensive CV by no later than the 30th of September.

Kindly quote "Personal Assistant" in the subject line of your application.

Location : 68 Grayston Dr, Sandown , Sandton, Johannesburg