Personal Assistant To Ceo

Recruitment Solutions; Cape Town; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A professional recruitment agency is looking for a dynamic personal assistant in Cape Town to support the CEO and manage client communications. The ideal candidate will excel in organization and task management, dealing with international clients and travel logistics. This role is primarily office-based with occasional flexibility, offering a vibrant work environment in the hospitality sector.

Qualifications

• Ability to manage complex tasks and communications effectively.
• Experience in handling payments and client booking records.
• Comfortable coordinating travel logistics and managing household orders.

Responsibilities

• Serve as the primary point of contact for client communication.
• Prepare and manage weekly payment schedules.
• Generate and distribute client invoices.
• Coordinate travel logistics for international clients.

Skills

Excellent organizational skills

Communication skills

Task management

Discretion

Customer service

Job description

Overview

This position is based in Cape Town CBD and is ideal if you enjoy working in a busy environment reporting directly to the CEO and international clients. Exciting role if you are dynamic and enjoy being the "go-to" person. As a highly trusted professional who supports the CEO and organizes the schedules with discretion, this role is in the travel / hospitality space, dealing with international guests & clients. You will have excellent organizational skills and the ability to manage complex tasks and communications effectively.

This role is at the office (flexibility from time to time) and is from Monday to Friday.

Responsibilities

• Serve as the primary point of contact for client communication, providing assistance and support as needed.
• Prepare and manage weekly payment schedules
• Maintain accurate and up-to-date client booking records
• Generate and distribute client invoices
• Monitor and follow up on outstanding client payments
• Issue invoices on behalf of CEO for Acountants
• Collect, organize and maintain client data, including personal information, preferences and gifting shipping details.
• Coordinate travel logistics, such as hotel bookings, charter flights and related arrangements.
• Manage and place household orders as required
• Manage contractors and site visits from time to time
• General administrative tasks for European holding company - remote
• Administrative support for hospitality company in Africa - remote
• Execute and manage online payments
• General Personal Assistant assistance