Personal Assistant Real Estate

LIONLEAD Real Estate; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A real estate company in Cape Town is looking for an organised real estate assistant to support its team. Responsibilities include administrative tasks such as greeting clients, managing schedule, and preparing documents. The ideal candidate should possess good communication skills, strong organisational ability, and at least 1 year of experience in the real estate industry. A thorough understanding of real estate laws in South Africa and proficiency in Microsoft 365 and Google Suite are essential. This role requires attention to detail and ability to work both independently and collaboratively.

Qualifications

• Minimum 1 years of experience in Real Estate Industry.
• Minimum 1 years of in a similar assistant role.
• Have an understanding of the real estate laws and code of ethics in South Africa.

Responsibilities

• Greeting clients, answering the telephone, and making follow-up calls.
• Preparing correspondence, scheduling meetings, and making travel arrangements.
• Preparing real estate forms and documents.
• Coordinating showings and assisting at open houses.
• Managing a client database and preparing reports.

Skills

Good communication skills

Organisational skills

Critical thinking

Problem-solving skills

Strong attention to detail

Education

Completed Grade 12/Matric

Tertiary Qualification

Tools

Microsoft 365

Google Suite

Job description

Real estate assistants work for one or more real estate agents or brokers and provide mostly administrative support such as assisting with paperwork, answering the telephone, and scheduling appointments.

We are looking for an organised real estate assistant to support our real estate team. The real estate assistant's responsibilities include telephone duties, ordering supplies, preparing and distributing marketing materials, documentation, and reports.

To be successful as a real estate assistant you should be highly organised and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently.

• Greeting clients, answering the telephone, and making follow-up calls.
• Preparing correspondence, scheduling meetings, and making travel arrangements.
• Preparing real estate forms and documents.
• Coordinating showings, assisting at open houses, and obtaining feedback.
• Ordering supplies, preparing and distributing marketing materials.
• Maintaining electronic and paper filing systems.
• Preparing listing materials and posting property listings.
• Managing a client database and preparing reports.
• Assisting with closing processes.
• Performing other duties as assigned.
• Completed Grade 12/Matric and Tertiary Qualification
• Minimum 1 years of experience in Real Estate Industry.
• Minimum 1 years of in a similar assistant role.
• Have an understanding of the real estate laws and code of ethics in South Africa.
• Experience with Microsoft 365 and Google Suite required.
• Good communication skills, both verbal and written.
• Able to work independently and as part of a team.
• Strong numeracy and organisational skills.
• Critical thinking and problem-solving skills.
• Strong attention to detail.