Personal Assistant (Private School)

Omega HR Solutions; Pretoria; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading private school in Pretoria East is looking for a proficient Personal Assistant to provide executive-level support. The ideal candidate must have at least 4 years of experience in payroll and HR administration, strong organisational and communication skills, and a client service mindset. This permanent position offers a chance to thrive in an educational environment dedicated to excellence and holistic development.

Qualifications

• Minimum of 4 years’ experience in Payroll Administration.
• Minimum of 4 years’ HR Administration experience.
• Proven experience as a Personal Assistant or Executive Assistant.

Responsibilities

• Provide full executive support to the school’s leadership.
• Manage an active diary and schedule meetings.
• Attend to visitors, parents, and staff professionally.

Skills

Organisational skills

Multitasking

Verbal communication

Written communication

Client service mindset

Computer literacy

Tools

MS Office

Job description

THIS IS NOT A HALF-DAY POSITION

Personal Assistant – Private School (Pretoria East)

Are you an organised, energetic, and professional Personal Assistant who thrives in a fast-paced, people-focused environment? Our client, a leading private school in Pretoria East, is seeking a highly capable and detail-driven Personal Assistant to provide executive-level support to the school’s leadership team.

This is an exciting opportunity to join a respected educational institution known for its commitment to excellence and holistic development.

What We’re Looking For:

• A minimum of 4 years’ experience in Payroll Administration.

• A minimum of 4 years’ HR Administration experience, including contracts, leave management, UIF claims, recruiting, and onboarding.

• Proven experience as a Personal Assistant or Executive Assistant.

• Strong organisational and multitasking skills – able to manage a busy executive diary with precision.

• Excellent verbal and written communication abilities.

• A client service mindset and professional personal presentation.

• The ability to function well under pressure and coordinate between multiple stakeholders (parents, staff, and learners).

• Computer literacy and confident use of MS Office.

• Knowledge of switchboard operation and conferencing administration (advantageous).

• Experience in the education sector or higher education environment (advantageous).

• Additional South African languages (advantageous).

• A clear criminal record.

Key Responsibilities:

• Provide full executive support to the school’s leadership.

• Manage an active diary, schedule meetings, and handle correspondence.

• Attend to visitors, parents, and staff professionally – in person, via phone, or email.

• Coordinate communication between departments and stakeholders.

• Manage bookings and quotations for the school’s conference and meeting facilities.

• Liaise with the food and beverage team for events.

• Maintain updated internal contact lists and staff movement registers.

• Handle general administrative duties and ensure smooth day-to-day operations.

• Uphold confidentiality and align with the school’s values and ethos.

Details:

• Location: Pretoria East

• Start Date: As soon as possible

• Type: Permanent Position

If you’re a proactive professional with strong people skills, organisational flair, and a passion for supporting excellence in education, then this may be the position for you