Personal Assistant (PA to COO)

The Recruitment Guy (Pty) Ltd; Ladysmith; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading recruitment agency in Ladysmith is seeking a mid-level experienced Personal Assistant to support the Chief Operating Officer. The role involves managing diaries, preparing reports, handling confidential information, and coordinating communication across departments. Candidates should have a relevant tertiary qualification and at least 5 years of experience in a similar role. Strong organizational and communication skills are essential, along with advanced MS Office proficiency.

Qualifications

• At least 5 years' proven experience as a PA to senior management/executives.
• Driver’s licence and own transport are essential.

Responsibilities

• Provide comprehensive PA and executive support to the COO.
• Manage a demanding diary, travel arrangements, and meeting schedules.
• Prepare and review reports, presentations, and business documentation.

Skills

Advanced MS Office skills

Strong numerical aptitude

Excellent communication skills

Organizational ability

Education

Relevant Tertiary Qualification – BCom or Business Administration

HR-related qualification

Job description

Personal Assistant (PA to COO) required in Ladysmith.

Our well-established client requires an mid-level experienced Personal Assistant (PA) to the Chief Operating Officer (COO) for permanent employment based in Northern KZN (Battlefields).

This is a confidential, high-trust position supporting a senior executive in a dynamic and fast-paced environment.

Salary: (Mid-level position) with a market related basic available (negotiable).

Duties and Responsibilities:

• Provide comprehensive PA and executive support to the COO.
• Manage a demanding diary, travel arrangements, and meeting schedules.
• Prepare and review reports, presentations, and business documentation.
• Handle confidential and sensitive information with discretion.
• Act as a liaison between the COO and stakeholders (internal and external).
• Coordinate projects, deadlines, and follow-ups on behalf of the COO.
• Maintain an efficient filing and information management system.
• Ensure seamless communication and information flow across departments.
• Assist with HR- and operations-related support tasks where required.

Requirements:

• Relevant Tertiary Qualification – BCom, Business Administration or relevant diploma essential.
• HR-related qualification an added advantage.
• At least 5 years’ proven experience as a PA to senior management / executives.
• Driver’s licence and own transport essential.
• Advanced MS Office skills – particularly Excel (pivot tables, reports, analysis).
• Strong numerical aptitude with the ability to prepare, interpret and validate reports.
• Excellent written and verbal communication skills across all levels (internal & external).
• Solid organisational ability with exceptional attention to detail.

Core Competencies & Attributes:

• Discretion and confidentiality – trusted gatekeeper of sensitive information.
• Highly organised and able to manage competing priorities under pressure.
• Ability to work in lock-step with the COO, anticipating needs and proactively preparing information.
• Professional presentation and interpersonal skills – strong relationship builder.
• Trustworthy, honest, and reliable with unquestionable integrity.
• Willingness to be available after hours and commit additional time when required.
• Analytical mindset with problem-solving ability.
• Ability to draft correspondence, reports and presentations to executive standard.
• Proactive, resourceful, and solution-driven personality.
• Resilient and adaptable – thrives in a fast-paced environment.