Personal Assistant

Blue Pearl PTY LTD; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic professional organization is seeking a highly organized Personal Assistant to support the CEO. The successful candidate will manage the CEO’s diary, coordinate meetings, and handle travel logistics, ensuring smooth operations. Strong organizational, communication, and multitasking skills are essential, along with proficiency in Microsoft Office and Google Workspace tools. This role provides exposure to strategic operations and opportunities for career growth in a fast-paced environment.

Benefits

Career growth opportunities

Exposure to executive leadership

Dynamic professional environment

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Ability to multitask and prioritize effectively.
• High level of professionalism and confidentiality.

Responsibilities

• Manage and maintain the CEO's diary and schedule meetings.
• Book and manage travel arrangements for the CEO.
• Coordinate logistics for company events and workshops.

Skills

Organizational skills

Time-management skills

Excellent communication skills

Multitasking

Attention to detail

Problem-solving ability

Proficiency in Microsoft Office

Tools

Microsoft Office

Google Workspace

Job description

Blue Pearl is seeking a highly organized, proactive, and detail-oriented Personal Assistant to support the CEO. The successful candidate will play a critical role in ensuring the smooth day-to-day operation of the CEO’s office, managing schedules, meetings, travel, and logistics, while providing professional administrative and operational support.

Key Responsibilities:

Executive & Diary Management

Manage and maintain the CEO’s diary, ensuring efficient scheduling and prioritization of meetings.

Coordinate internal and external meetings, including preparation and follow-ups.

Act as the primary point of contact between the CEO and internal/external stakeholders.

Meetings & Office Coordination

Book and manage boardrooms and office meetings.

Prepare agendas, take accurate minutes during meetings, and distribute action items.

Ensure meeting logistics are arranged (venues, equipment, catering where required).

Travel & Accommodation

Book flights, accommodation, and ground transportation for the CEO.

Manage travel itineraries and ensure seamless end-to-end travel arrangements.

Events & Logistics

Coordinate logistics for company events, workshops, and executive functions.

Liaise with vendors, venues, and service providers to ensure successful event execution.

Administrative Support

Handle confidential and sensitive information with discretion.

Assist with general office administration duties as required.

Support ad-hoc tasks to ensure the smooth running of executive and office operations.

Requirements

Key Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or similar role.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Ability to multitask, prioritize, and work under pressure.

High level of professionalism, discretion, and confidentiality.

Proficiency in Microsoft Office / Google Workspace tools.

Strong attention to detail and problem-solving ability.

Experience supporting C-level executives.

Event coordination or logistics experience.

Proactive, self-driven, and solution-oriented mindset.

Ability to work independently and collaboratively.

Why Join Blue Pearl?

Opportunity to work closely with executive leadership.

Exposure to strategic business operations.

Dynamic, fast-paced, and professional environment.

Career growth and development opportunities.

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