Personal Assistant / Office Manager

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A recruitment agency in Stellenbosch is seeking a Personal Assistant / Office Manager to handle office administration, manage calendars, and support management tasks. The ideal candidate will have experience in similar roles, excellent organisational skills, and proficiency in Microsoft Office Suite. A valid driver’s license and a positive attitude are essential for this role.

Qualifications

• Experience as a Personal Assistant, Office Administrator, or similar role.
• Strong organisational and multitasking abilities.
• Exceptional written and verbal communication skills.
• Ability to manage confidential information.
• Valid driver’s license and reliable transport.

Responsibilities

• Manage calendars, appointments, and meeting coordination.
• Handle day-to-day office administration and errands.
• Prepare and format documents and reports accurately.
• Support internal communication and follow up on tasks.
• Maintain office systems for an efficient workspace.

Skills

Organisational skills

Multitasking

Communication

Attention to detail

Professional discretion

Tools

Microsoft Office Suite

Job description

Personal Assistant / Office Manager –Stellenbosch.

Duties and Responsibilities:

• Manage calendars, appointments, and meeting coordination, including travel arrangements and itineraries.
• Handle day-to-day office administration, including supplies, courier coordination, and general errands.
• Prepare and format documents, reports, and presentations with accuracy and professionalism.
• Support internal communication, meeting minutes, and follow-ups on key tasks.
• Maintain office systems and ensure a well‑organised and efficient workspace.
• Assist with small project coordination and provide ad‑hoc support to management as needed.
• Serve as the first point of contact for visitors and general office inquiries.

Requirements:

• Experience as a Personal Assistant, Office Administrator, or similar support role.
• Excellent organisational and multitasking skills, with strong attention to detail.
• Exceptional written and verbal communication abilities.
• Professional discretion and the ability to manage confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Valid driver’s licence and reliable transport.
• Positive attitude, initiative, and the ability to remain calm under pressure.