Personal Assistant (Noordhoek)

Swift Human Resources; Cape Town; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading HR consulting firm in Cape Town seeks an experienced Administrative Support professional to provide comprehensive support to the company director in a fast-paced environment. Key responsibilities include managing schedules, organising digital filing systems, and liaising with stakeholders. A degree and proficiency in Microsoft Office Suite are required. This role offers opportunities to engage with international project management tasks.

Qualifications

• Must have a degree qualification.
• Proficient in Microsoft Office Suite with advanced Excel skills.
• Valid driver's licence required.

Responsibilities

• Provide administrative support to the company director.
• Manage calendars, travel arrangements, and meetings.
• Organise digital filing systems and documents.
• Coordinate with teams and service providers.

Skills

Organisational abilities

Professional communication

Client-facing experience

Problem-solving

Multitasking

Education

Degree qualified

Tools

Microsoft Office Suite

Microsoft Excel

Job description

SUMMARY : Overview :

Provide comprehensive administrative and organisational support to the company director in a fast-paced environment – servicing international project management opportunities.

Key Responsibilities:

• Deliver administrative and organisational support to the company director
• Manage calendars, scheduling, travel arrangements and meetings
• Maintain and organise digital filing systems (Google Drive and Microsoft)
• Draft, edit and format documents, emails and reports
• Coordinate with internal teams and external service providers
• Capture expenses and raise invoices
• Liaise with accountants to submit monthly documents and information
• Perform ad-hoc tasks and problem-solving as required
• Attend all meetings, review AI-generated minutes and distribute to stakeholders

Required Qualifications

• Degree qualified
• Proficient in Microsoft Office Suite, with advanced Microsoft Excel skills
• Valid driver’s licence

Required Skills and Attributes

• Strong organisational and administrative abilities
• Friendly, reliable and professional communication
• Client-facing experience
• Proactive and solution-driven approach
• Ability to multitask and work independently
• Prior experience in a similar role (construction sector experience advantageous)
• Living locally an advantage also.

POSITION INFO

Kindly apply if you meet the minimum requirements. Should you not hear back from us within 2 weeks consider your application as unsuccessful.