Personal Assistant Corporate Affairs

Anglo American; Kathu; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A global diversified mining company is seeking an Operations Personal Assistant in Kathu to provide professional administrative support to the Corporate Affairs department. Responsibilities include managing schedules, arranging travel, and general office administration. Candidates should possess a Grade 12 certificate, a secretarial qualification, and have 3-5 years' experience in personal assistance. Proficiency in MS Office and SAP is essential. This role offers a chance to contribute to high-performance and innovative mining operations.

Qualifications

• 3-5 years of experience in personal assistance and office administration.
• Advanced organisational and administrative knowledge.
• Proficient in data analysis and prioritisation.

Responsibilities

• Manage Head of Department's office and provide administrative support.
• Arrange travel, visas, and accommodation for the department.
• Compile and monitor departmental calendars and reports.

Skills

Organisational skills

Communication skills

Time management

Document control

Client support knowledge

Education

Grade 12 / N3

Secretarial Certificate or relevant on NQF4

SA Drivers Licence

Tools

MS Office

SAP

Excel

Job description

Company Description

We have an exciting opportunity for Operations Personal Assistant Corporate Affairs. The purpose of this role is to Provide administrative support and manage the Head of Department's office in a practical, timely, and professional manner.

We’re the best in the industry.

You’ll make us better.

Guided by our purpose and our values, we enable both high performance and purposeful action as we aim to “re-imagine mining to improve people’s lives", delivering the metals and minerals that make modern life possible – from mobile phones to medicines.

Kumba Iron Ore

We produce high-grade iron ore, the key component in steel, widely used in construction and manufacturing across the world. Our activities include all aspects – exploration; mining; processing and blending; shipping; marketing and selling. In South Africa, we have mining operations in the Northern Cape province, as well as a head office in Centurion, Gauteng, and a port operation in Saldanha Bay, Western Cape.

Job Description

As our Personal Assistant Corporate Affairs your responsibilities will include but are not limited to:

Safety, Health, and Environment

• Adhere to all health and safety practices and requirements.
• Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
• Active participation in SLAMs, HPHs, relevant Risk Assessments and close-out of all Safety Actions.

Performance and Delivery

Logistics Management

• Arrange travel, visas, and accommodation for the Commercial department by consulting with travel agents and relevant parties.
• Organise and coordinate all visits of consultants and other providers for the department according to procedures.
• Compile, coordinate, and monitor the departmental calendars.
• Book meeting rooms, catering, and equipment.

General Office Administration

• Perform effective and efficient general office administration, such as diary management and order processing, thus contributing to achieving the team objectives.
• Order stationery and other consumables for the Department.
• Take minutes for HOD meetings.
• Assist team members with time-related activities.
• Responsible for all ad-hoc administrative activities.

Financial Management

• Process Requisitions & SAP orders.
• Reconcile general and travel expenses in line with company policy.
• Log invoices received and submitted to accounts for payment.
• Perform expense reconciliation and invoice administration.

  Document Control

  • Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
  • File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
  • Distribute relevant documents (memos, DMR reports, legislative information, etc.) to appropriate internal and external stakeholders.
  • Perform a background search for documents necessary for ad hoc and formal inquiries (WIs, one-pagers, memos, etc.) and present them to the Supply Chain management team.

  Monthly Reporting

  • Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).

  This role is in the Corporate Affairs (CA) department on a band 9/A3 level reporting to the Manager Corporate Affairs.

  Qualifications

  • Grade 12 / N3
  • Secretarial Certificate or relevant on NQF4
  • SA Drivers Licence

  Technical Knowledge

  • Possess 3-5 years of experience in personal assistance and office administration, demonstrating advanced organisational and administrative knowledge.
  • Good comprehension of MS Office, SAP and Excel.
  • Proficient in organisational tools and techniques, able to maintain effective workflows.
  • Knowledge of data analysis and prioritisation, with the ability to make informed decisions based on metrics.
  • Knowledge of professional service and client support, deep understanding of their needs and requirements.
  • Experienced in working collaboratively with teams, focusing on knowledge sharing and cross-functional assistance.

  Additional Information

  Who we are?

  Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine.

  We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders, the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve people’s lives.

  How we are committed to your safety

  Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.

  Inclusion and Diversity

  Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.

  How to apply

  To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.