Personal Assistant and Office Administrator

Pro Tem Recruitment; Johannesburg; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment agency is seeking a dynamic Personal Assistant & Office Administrator in Johannesburg. The ideal candidate possesses excellent organizational and communication skills, manages office operations effectively, and is proactive in problem-solving. This full-time role requires ownership of a vehicle and proficiency in Microsoft Office, especially Excel. Join a small team in a collaborative environment where your contributions are valued.

Benefits

Collaborative work environment

Opportunity for growth

Supportive team atmosphere

Qualifications

• Must own a vehicle for office errands.
• Comfortable working in a fast-paced environment.
• Good command of the English language.

Responsibilities

• Oversee office operations and supplies.
• Manage appointments and event coordination.
• Handle basic financial duties like petty cash.

Skills

Organization skills

Communication skills

Problem-solving

Proficiency in Excel

Multitasking

Education

Matric Certificate

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

SUMMARY : POSITION INFO

My client is looking for a dynamic and detail-oriented Personal Assistant & Office Administrator to keep our office running smoothly. Our agency is fast paced; this is a multi-faceted role where no two days are the same. If you’re highly organized, proactive, and able to juggle multiple responsibilities with efficiency, this could be the perfect opportunity for you. We aspire to a culture of excellence, so reliability, efficiency and responsibility are key attributes that we are looking for in the desired candidate. We are a small team lead by females of less than 6 people.

Start Date

1 October 2025

Responsibilities

• Office Administration: Oversee office operations, supplies, and occasional maintenance. Ensure everything runs seamlessly. Opening of the office in the morning and ensuring the team is ready to start the day is key.
• Updating of the office manual and ensuring all contact cards are up to date.
• Diary & Travel Management: Manage appointments.
• Event Coordination: Assist with planning and organizing events, meetings, and functions on site and help with suppliers. This happens once a year.
• Financial: Scan in occasional invoices, handle basic petty cash, and work with the bookkeeper on various requirements when needed.
• General Assistance: Be the go-to person for problem‑solving, whether it’s a power outage, office supplies, or a last‑minute request or helping with various tasks.
• Domestic Staff: Manage 2 x domestic staff and provide weekly lists on what they need to do, and provide weekly lists of supplies in conjunction with the MD.
• Media Rep List: Update contact numbers and business cards.
• Vehicle: A vehicle is required for office errands such as helping with various events, collections of items, dropping off client gifts and general run around.
• Afterhours work: Prepared to go the extra mile and help where necessary. This could be a requirement when planning for a pitch or event, or when the team has to work overtime.

Key Individual Attributes

• Super organized: Thrives on keeping things in order and staying one step ahead.
• Positive & proactive: Can‑do attitude, approach tasks with energy and enthusiasm, and know how to multitask.
• Quick thinker: Able to handle challenges calmly and efficiently.
• Strong communicator: Excellent written and verbal communication skills.
• Reliable & responsible: Problem‑solver who can work independently, front of office with a pleasant demeanour.

Requirements

• Must own and have your own vehicle.
• Must be able to work in Excel.
• Previous experience in office administration.
• Comfortable working in a fast‑paced, professional environment.
• Good command of the English language (written and spoken).
• Must be proficient in Microsoft office – specifically Excel, PowerPoint and Word. Status reports are done in Excel and a good knowledge of Excel is advantage.
• Must understand Facebook and occasional posts.

Employment Type

Full‑time on site – no hybrid model

Travel & Working Hours

• Logbook will be kept and claims for travel outside 5kms of the office will be reimbursed every 2 months.
• Working hours: 8:00 – 17:00 – on site.

Why Join Alphabet Soup?

• Work in a collaborative and dynamic office environment as part of a small team.
• Opportunity to grow and take on more responsibilities over time.
• Be part of a supportive team where your contributions are valued.

Documents Required

• Copy of detailed CV and photo.
• Drivers Licence.
• Matric Certificate.
• Any other qualifications.