Personal Assistant Agriculture Central Region - Festive

Trending Talent Solutions; Pretoria; On-site; ZAR 350 000 - 500 000; Full time

Job summary

A dynamic recruitment agency in Pretoria is seeking an experienced Executive Assistant to support the organization’s executive operations. Responsibilities include coordinating schedules, preparing documents, and managing stakeholder communications. The ideal candidate has at least 5 years of relevant experience and a diploma in Business Administration. This role requires proficiency in Microsoft Office and strong organizational skills.

Qualifications

• Minimum 5 years work experience.
• At least 3 years in admin or office support.

Responsibilities

• Coordinate executive schedules with operational priorities.
• Assist with document preparation and review.
• Serve as first contact for stakeholders.
• Support internal communication and streamline workflows.
• Coordinate travel arrangements for executives.
• Prioritize requests and communication for executives.

Skills

Attention to detail

Expertise in Microsoft Office

Interpersonal skills

Itinerary planning

Planning and organising

Verbal and written communication

Document management and procedures

Office systems, data entry, and document preparation

Stakeholder communication strategies

Education

Diploma in Business Administration

Certificate in office administration

Job description

Role purpose

Aligned with Astral's focus on operational excellence, the Executive Assistant plays a pivotal role in supporting the executive operations by ensuring a seamless coordination of schedules, effective communication across stakeholders and the delivery of administrative functions that enable executives to focus on organisational priorities.

Qualifications

• Diploma in Business Administration.
• Advantageous: Certificate in office administration.

Experience

• 5 years minimum work experience.
• 3 years' experience in admin, office support & services or similar workfields.

Responsibilities

• Coordinate executive schedules with operational priorities.
• Assist with the preparation and review of various documents for the executive team.
• Serve as the first point of contact for internal and external stakeholders.
• Support administrative processes and internal communication to streamline workflows.
• Coordinate travel arrangements for executives covering flights, accommodation, transport, visas, and related logistics.
• Act as a gatekeeper to protect the executive's time by prioritising requests and communication.

Required skills and knowledge

• Attention to detail.
• Expertise in Microsoft Office.
• Interpersonal skills.
• Itinerary planning.
• Planning and organising.
• Verbal and written communication.
• Document management and procedures.
• Office systems, data entry, and document preparation.
• Stakeholder communication strategies.