Personal Assistant Agriculture Central Region

Astral Foods Ltd; Pretoria; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading food manufacturing company is seeking an Executive Assistant in Pretoria. The role focuses on coordinating executive schedules, managing communications, and supporting various administrative processes. Candidates should possess a Diploma in Business Administration and a minimum of 5 years' experience in office support, with strong skills in Microsoft Office and communication.

Qualifications

• Minimum 5 years of work experience.
• At least 3 years' experience in admin, office support & services.

Responsibilities

• Coordinate executive schedules with operational priorities.
• Assist with document preparation and review for the executive team.
• Serve as the first point of contact for stakeholders.
• Support administrative processes to streamline workflows.
• Act as a gatekeeper to protect the executive's time.

Skills

Attention to detail

Expertise in Microsoft Office

Interpersonal skills

Itinerary planning

Planning and organising

Verbal and written communication

Document management and procedures

Office systems, data entry, and document preparation

Stakeholder communication strategies

Education

Diploma in Business Administration

Certificate in office administration

Job description

Role Purpose

Aligned with Astral's focus on operational excellence, the Executive Assistant plays a pivotal role in supporting the executive operations by ensuring a seamless coordination of schedules, effective communication across stakeholders and the delivery of administrative functions that enable executives to focus on organisational priorities.

Qualifications

• Diploma in Business Administration.
• Advantageous: Certificate in office administration.

Experience

• 5 years minimum work experience.
• 3 years' experience in admin, office support & services or similar workfields.

Responsibilities

• Coordinate executive schedules with operational priorities.
• Assist with the preparation and review of various documents for the executive team.
• Serve as first point of contact for internal and external stakeholders.
• Support administrative processes and internal communication to streamline workflows.
• Act as gatekeeper to protect the executive's time by prioritising requests and communication.

Coordinate travel arrangements for executives covering flights, accommodation, transport, visas and related logistics.

Required Skills And Knowledge

• Attention to detail.
• Expertise in Microsoft Office.
• Interpersonal skills.
• Itinerary planning.
• Planning and organising.
• Verbal and written communication.
• Document management and procedures.
• Office systems, data entry and document preparation.
• Stakeholder communication strategies.