Personal Assistant

Exceed Hr And Recruitment; Stellenbosch; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A recruitment firm is looking for a Personal Assistant/Office Manager in Stellenbosch. The ideal candidate will have 3-5 years of experience, excellent organisational and multitasking skills, and proficiency in Microsoft Office Suite. Responsibilities include managing calendars, office administration, and supporting internal communication. This role offers a dynamic work environment where initiative and professionalism are essential.

Qualifications

• 3-5 years of experience as a Personal Assistant, Office Administrator, or similar role.
• Strong attention to detail and ability to manage confidential information.
• Proficient in Microsoft Office Suite and capable of maintaining office systems.

Responsibilities

• Manage calendars, appointments, and travel arrangements.
• Handle day-to-day office administration.
• Prepare and format documents and reports.
• Support internal communication and follow-ups.
• Maintain an organised workspace and assist with projects.
• Serve as the first point of contact for visitors.

Skills

Organisational skills

Multitasking

Communication skills

Discretion

Microsoft Office Suite

Education

Certificate

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Overview – Application Deadline: 7 December

Job Location: Stellenbosch, Western Cape
Job Title: Personal Assistant / Office Manager
Education Level: Certificate
Job Level: Intermediate
Minimum Experience: 3 - 5 Years
Personal Assistant / Office Manager – Stellenbosch.

Responsibilities

• Manage calendars, appointments, and meeting coordination, including travel arrangements and itineraries.
• Handle day-to-day office administration, including supplies, courier coordination, and general errands.
• Prepare and format documents, reports, and presentations with accuracy and professionalism.
• Support internal communication, meeting minutes, and follow-ups on key tasks.
• Maintain office systems and ensure a well‑organised and efficient workspace.
• Assist with small project coordination and provide ad‑hoc support to management as needed.
• Serve as the first point of contact for visitors and general office inquiries.

Requirements

• Experience as a Personal Assistant, Office Administrator, or similar support role.
• Excellent organisational and multitasking skills, with strong attention to detail.
• Exceptional written and verbal communication abilities.
• Professional discretion and the ability to manage confidential information.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Valid driver's licence and reliable transport.
• Positive attitude, initiative, and the ability to remain calm under pressure.